Office Coordinator to the Chief Executive Officer

Thusa Batho Labour Solutions; Centurion; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency in Centurion is seeking an Office Coordinator for a fixed-term project to support the Chief Executive Officer. The successful candidate will manage high-level communications, coordinate the CEO’s diary, and facilitate stakeholder interactions. A Bachelor’s degree in Business Administration and minimum three years of relevant experience in executive support is required. This position offers the chance to enhance the efficiency of the CEO’s Office and contribute to key strategic initiatives.

Qualifications

• Bachelor’s Degree in Business Administration or relevant equivalent.
• Minimum of three years’ experience in governance and executive support.

Responsibilities

• Manage calls and correspondence for the CEO’s Office.
• Coordinate executive diary, scheduling meetings and appointments.
• Draft and review executive correspondence and documents.
• Organise travel arrangements and logistics.
• Facilitate communication between the CEO and stakeholders.

Skills

Executive support

Communication

Diary management

Confidentiality

Education

Bachelor's Degree in Business Administration

Job description

OFFICE COORDINATOR TO THE CHIEF EXECUTIVE OFFICER (6 Months Contract)

Centurion, South Africa | Posted on 01/22/2026

• City Centurion
• State/Province Gauteng
• Country South Africa

About Us

Thusa Batho Labour Solutions Pty Ltd is a leading recruitment and HR consulting agency in South Africa, offering customized talent acquisition solutions to businesses across various industries. Established in 2022, we have two branches located in Gauteng and Limpopo, with a nationwide reach covering:

• Free State
  
• Eastern Cape
  
• Western Cape
  
• Northern Cape
  
• Northwest
  

With a team of experienced recruitment specialists, we assist companies in securing top talent while ensuring compliance with South African labour laws and industry best practices.

We assist companies in securing top talent while ensuring compliance withSouth Africanlabour laws and industry best practices

Job Description

The Office Coordinator to the Chief Executive Officer is a six (6) month fixed-term project role responsible for providing comprehensive, high-level executive support to the CEO to ensure the seamless operation of the CEO’s Office during the project period. The incumbent will deliver exceptional administrative, coordination, and stakeholder support, contributing to the effective execution of strategic and operational priorities. This role is critical in enhancing the efficiency and effectiveness of the CEO’s Office through structured executive administration, governance coordination, and alignment with our strategic and organisational objectives for the duration of the project.

Key Responsibilities

The successful candidate will report directly to the Chief Executive Officer and will be responsible for, but not limited to, the following:

Serve as the first point of contact for the CEO’s Office, managing calls, correspondence, and high-level communications.

Manage a complex and demanding executive diary, including scheduling meetings and appointments.

Draft, review, and coordinate executive correspondence and confidential documentation.

Coordinate EXCO and Joint MANCO meetings, including preparation of agendas, minutes, matters arising, and follow-ups.

Organise complex travel arrangements, itineraries, accommodation, and logistics.

Coordinate and consolidate monthly and quarterly reports.

Maintain and monitor a dynamic executive action list, ensuring timely follow-up on delegated tasks.

Ensure performance agreements for all CEO direct reports are in place and properly recorded.

Facilitate communication between the CEO, Council Members, Executive Management, and internal stakeholders.

Provide research, prioritisation, and follow-up on issues requiring executive attention.

Support Council Members with required information and documentation.

Maintain strict confidentiality and discretion at all times.

Keep the CEO’s biography and organisational information updated.

Support relationship-building initiatives and follow up on engagements made by the CEO.

Perform ad-hoc executive and administrative duties as required.

Requirements

Bachelor’s Degree in Business Administration or a relevant equivalent qualification.

Minimum of three (3) years’ relevant experience in governance, compliance, and executive support functions.