Office Coordinator / PA to Executive Director – Communal Organisation

Staffwise; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A communal organization in Cape Town is seeking an experienced Office Coordinator/PA to provide administrative support to the Executive Director. This full-time, permanent role involves office management, coordination of projects and events, and social media administration. The ideal candidate will have at least 5 years of experience, excellent communication skills, and proficiency in Microsoft Office. A respectful demeanor and adherence to a modest dress-code for liaising with Orthodox leadership are essential. Starting as soon as possible, offering market-related salary and benefits including pension and Jewish holidays.

Benefits

Pension

Jewish holidays

Parking

Qualifications

• 5+ years’ experience in senior coordination, project administration or administration positions.
• Exposure to marketing and communication duties is desirable.
• Trustworthy and reliable, with the ability to manage confidential information effectively.

Responsibilities

• General office administration and projects coordination.
• Serve as the primary point of contact for queries, reception, and scheduling.
• Handle general correspondence on behalf of the Executive Director.

Skills

Project administration

Social media management

Customer service

Communication skills

Microsoft Office Suite

Education

Matric is essential; undergraduate degree advantageous

Tools

MailChimp

Graphic design applications

Job description

Overview

Full-time, Permanent, Cape Town, Gardens. Posted 12 months ago. A communal organization dedicated to safeguarding Jewish continuity and Orthodoxy in Cape Town seeks an experienced, organized, and social media-savvy Office Coordinator/PA to serve as the primary point of contact and front office representative. This role offers administrative support to the Executive Director and general Office Management.

Responsibilities

• General office administration and projects coordination.
• Serve as the primary point of contact for queries, reception, front office, messaging, scheduling, and telephone duties for the Executive Director.
• Handle general correspondence on behalf of the Executive Director.
• Provide support to the Management Committee on all project-related administrative tasks.
• Manage meeting room bookings and coordinate catering.
• Coordinate events and oversee all matters related to the running of the office.
• Liaise with UOS JHB and the Office of The Chief Rabbi.
• Take minutes of meetings as and when required (including after-hours meetings).
• Marketing, fundraising and social media administration.
• Manage content for Facebook, Instagram, websites, and other social media platforms.
• Design, implement, and maintain donor databases.
• Oversee donor communications.
• Compose thank-you, mazaltov, and condolences messages.

Required Skills & Experience

• Matric is essential; undergraduate degree is advantageous.
• 5+ years’ experience in senior coordination, project administration or administration positions.
• Exposure to marketing and communication duties is desirable.
• Respect for Orthodoxy and adherence to a modest dress-code at work are essential due to liaising with Orthodox leadership structures.
• Solid computer skills; proficiency in Microsoft Office Suite.
• Experience managing online communications, including MailChimp, web, and social media platforms.
• Knowledge of graphic design applications is advantageous.
• Customer-focused with a friendly demeanour and a passion for service excellence.
• Trustworthy and reliable, with the ability to manage confidential information effectively.
• Strong communication and interpersonal skills; able to respond to queries, handle complaints, and manage difficult situations calmly.
• Dynamic yet empathetic; capable of building positive rapport with individuals of all ages and stages of life.
• Excellent command of the English language with strong proofreading and editing skills.
• Excellent telephonic etiquette and professional communication.
• Ability to work autonomously while maintaining open communication with the team.
• Accountable, responsible, and reliable with strong attention to detail.
• Excellent administration and organisational skills; able to multitask and work under pressure.
• Systems-oriented and proactive with initiative to maintain structure in the work environment.

Application & Additional Details

Closing date for applications: 14 February 2025. If you have not been contacted within 2 weeks of submitting your application, please consider your application unsuccessful. Interested? Click on the APPLY NOW / DOWNLOAD APPLICATION button below.

Job Features: Location – Gardens; Reporting to – Director; Contract – Permanent; Hours – Mon-Thu 8:30–17:00, Fri 8:30–14:00; Salary – Market related; Benefits – Pension, Jewish Holidays, Parking; Start date – As soon as possible.

Apply Online.