Office Coordinator at Famous Brands

Famous Brands; Midrand; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading corporate group in Midrand is seeking a Group Office Co-ordinator to supervise and manage general administration, travel, and events for EXCO members. The ideal candidate will have 7-10 years of relevant experience and a degree or diploma in a related field. A strong background in diary management and coordination is essential, along with excellent organizational skills.

Qualifications

• Formal education in relevant field.
• 7-10 years of relevant experience.

Responsibilities

• Manage general administration and correspondence for EXCO members.
• Coordinate travel logistics for EXCO members and teams.
• Arrange meetings, events, and prepare necessary facilities.
• Oversee diary management for EXCO members.
• Process payments and purchase orders as needed.

Skills

General Administration

Diary Management

Event Coordination

Travel Coordination

Confidential Correspondence

Education

Appropriate Degree or Diploma

Job description

Overview

The Group Office Co-ordinator is responsible for the co-ordination, supervision and administration in relation to Payments, Events, Travel, Diary and General Administration for the Corporate Exco Members including their subordinates.

Responsibilities

• Responsible for the General Administration, confidential correspondence and routine correspondence for EXCO members.
• Co-ordinates Travel for EXCO members and their teams and follows through for all travelers including travel insurance.
• Coordinates Events and arranges meetings/conferences, agendas, reserves and prepares facilities for various departments and events when required.
• Diary co-ordination and Administration for EXCO members.
• Raises and receipts PO's and administers Payments when necessary.
• Compiling of necessary documents, spreadsheets and presentations when required.
• Conducts research, compiles and types of statistical reports when required.
• Records, transcribes and distributes minutes of meetings.
• Arranging of Board meetings as and when necessary.
• Fills in when one of the team members are not available in respect of all of the above roles.

Qualifications

• Formal Education: Appropriate Degree, Diploma plus Secretarial and/or Office Administration experience
• Experience: 7-10 years' relevant experience.