Office Coordinator At Famous Brands

Famous Brands; Gauteng; On-site; ZAR 300 000 - 500 000; Full time

Job summary

A prominent corporate group in Gauteng is looking for a Group Office Co-ordinator to manage administrative tasks, oversee travel arrangements, and coordinate meetings for its executive members. The ideal candidate will have a degree and 7–10 years of experience in office administration. Strong organizational skills and the ability to handle confidential information are essential. This is a full-time position providing central support to the leadership team.

Qualifications

• 7–10 years of relevant administrative experience.
• Experience in coordinating travel and events.

Responsibilities

• Coordinate travel and diary for Exco members.
• Manage general administration and correspondence.
• Organize meetings and prepare necessary documents.
• Conduct research and compile reports.
• Transcribe and distribute meeting minutes.

Skills

General administration

Diary management

Event coordination

Confidential correspondence

Research and reporting

Education

Appropriate degree or diploma

Secretarial or office administration experience

Job description

Overview

The Group Office Co-ordinator is responsible for the coordination, supervision and administration in relation to payments, events, travel, diary and general administration for the Corporate Exco members including their subordinates.

Responsibilities

• General administration, confidential correspondence and routine correspondence for Exco members.
• Co-ordinates travel for Exco members and their teams, including travel insurance.
• Coordinates events, meetings and conferences, prepares agendas, reserves and facilities.
• Diary coordination and administration for Exco members.
• Raises and receives PO's and administers payments when necessary.
• Piles necessary documents, spreadsheets and presentations when required.
• Conducts research, compiles and types statistical reports when required.
• Records, transcribes and distributes minutes of meetings.
• Arranges board meetings as and when necessary.
• Provides cover when one of the team members are not available for all of the above roles.

Qualifications

• Appropriate degree, diploma plus secretarial and/or office administration experience.
• 7–10 years of relevant experience.