Office Coordinator

Famous Brands Limited; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading food service company in Gauteng is looking for an Office Co-ordinator to manage administration, travel, and events for Corporate Exco members. The ideal candidate will possess a relevant degree and have 7-10 years of experience in secretarial or office administration. Responsibilities include supervising general administration, coordinating travel, managing diaries and correspondence, and event arrangement.

Qualifications

• 7-10 years of relevant experience required.
• Secretarial and/or Office Administration experience preferred.

Responsibilities

• Supervise general administration for Corporate Exco members.
• Coordinate travel and events for the team.
• Manage diary and correspondence for Exco members.
• Administer payments and document management.

Education

Appropriate Degree or Diploma

Job description

Introduction

The Group Office Co-ordinator is responsible for the co-ordination, supervision and administration in relation to Payments, Events, Travel, Diary and General Administration for the Corporate Exco Members including their subordinates.

Duties & Responsibilities

• Responsible for the General Administration, confidential correspondence and routine correspondence for EXCO members.
• Co-ordinates Travel for EXCO members and their teams and follows through for all travelers including travel insurance.
• Coordinates Events and arranges meetings / conferences, agendas, reserves and prepares facilities for various departments and events when required.
• Diary co-ordination and Administration for EXCO members.
• Raises and receipts PO's and administers Payments when necessary.
• Piles of necessary documents, spreadsheets and presentations when required.
• Conducts research, compiles and types of statistical reports when required.
• Records, transcribes and distributes minutes of meetings.
• Arranging of Board meetings as and when necessary.
• Fills in when one of the team members are not available in respect of all of the above roles.

Desired Experience & Qualification

• Formal Education: Appropriate Degree, Diploma plus Secretarial and / or Office Administration experience.
• Experience: 7-10 years' relevant experience.