Office Coordinator

Green Marble Recruitment Consultants; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment consultancy based in Gauteng is seeking an experienced Personal Assistant to support the executive team. The ideal candidate will have a relevant qualification and minimum one year of experience. Responsibilities include managing office operations, aiding in effective communication, and ensuring the organization of documentation and supplies. Candidates must be able to handle multiple tasks in a fast-paced environment, demonstrating excellent organizational and customer service skills.

Qualifications

• Minimum 1 year of relevant experience.
• Ability to work accurately with high volumes of work.
• Flexible to work with multiple projects at a time.
• Able to work under pressure in a fast-paced environment.

Responsibilities

• Be the caretaker of the company and its facilities.
• Act as a Personal Assistant to the Executive Leadership.
• Reception: Answer and transfer phone calls as appropriate.
• Greet customers and visitors to the office.
• Manage boardroom bookings.
• Monitor and order inventory for office supplies.
• File and organise records, invoices, and documentation.
• Submit work orders and schedule repairs.
• Order repairs for office equipment and maintenance.
• General office administration.
• Coordinate events and take pictures.
• Coordinate social media posts and activities.
• Assist with asset allocation and management.
• Manage office grocery procurement and administration.
• Manage, inspect, and keep records of the company's pool cars.
• Assist with maintenance and upkeep of the facility.

Skills

Knowledge of Health & Safety regulations

Intermediate level of MS Office (Excel, Word, PowerPoint)

Good communication skills

Good customer service skills

Excellent organisational skills

Education

Relevant tertiary qualification

Job description

Minimum requirements

• Relevant tertiary qualification.
• Minimum 1 year of relevant experience.
• Knowledge of Health & Safety regulations and compliance.
• Intermediate level of MS Office (Excel, Word, and PowerPoint).

Personality Traits

• Ability to work accurately with high volumes of work.
• Flexible to work with multiple projects at a time.
• Able to work under pressure in a fast-paced environment.
• Good communication skills.
• Good customer service skills.
• Excellent organisational and administrative skills.

Duties and responsibilities

• Be the caretaker of the company and its facilities.
• Act as a Personal Assistant to the Executive Leadership.
• Reception : Answer and transfer phone calls as appropriate.
• Greet customers and visitors to the office, ensuring guests are comfortable and connected with the right office personnel.
• Manage boardroom bookings.
• Monitor and order inventory for office supplies.
• File and organise records, invoices, and other important documentation as required.
• Submit work orders and schedule repairs for the general office space and equipment.
• Order repairs for office equipment and maintenance, connect with and escort vendors.
• General office administration.
• Coordinate events and take pictures.
• Coordinate social media posts and activities.
• Assist with asset allocation and management.
• Manage office grocery procurement and administration.
• Manage, inspect, and keep up-to-date records of the company's pool cars.
• Assist with maintenance and upkeep of the facility.