Office And Finance Administrator

The Recruiters; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading recruitment agency in Johannesburg is seeking an organized Office and Finance Administrator to manage day-to-day operations. The ideal candidate will handle administrative tasks and basic finance duties while ensuring compliance. Applicants should have at least 5 years of office administration and bookkeeping experience. This role requires excellent MS Office skills, a proactive approach, and strong communication abilities. Join us to streamline our operational processes and maintain financial accuracy.

Qualifications

• Minimum 5 years office administration experience.
• Minimum 5 years bookkeeping experience preferable.
• Minimum 3 years procurement experience advantageous.

Responsibilities

• Manage all general reception and administrative functions.
• Monitor and maintain office inventory levels.
• Revise and archive financial templates.
• Prepare client quotations after financial approval.
• Process client invoices and statements accurately.

Skills

Strong verbal and written communication skills

Deadline-driven and detail-oriented

High level of accuracy and analytical thinking

Ability to work well under pressure

Proactive and quality-focused approach

Education

Relevant Tertiary Qualification

Tools

MS Office

Finance / accounting software

Job description

An established company in the pharmaceutical sector is seeking a highly organized Office and Finance Administrator to join their dynamic team.

The ideal candidate will be responsible for a range of administrative, clerical, and basic finance duties, ensuring the smooth day-to-day operations of the office and compliance with internal and regulatory standards (GxP).

Key Responsibilities

• Manage all general reception, hosting, and administrative functions.
• Welcome and direct visitors appropriately.
• Monitor and maintain office inventory levels, obtain quotations, and reorder items in collaboration with management.
• Revise and archive financial templates, ensuring proper document control.
• Maintain the IPS archive and oversee shredding of outdated financial records.
• Track and report sample lead times, ensuring accurate documentation.
• Prepare client quotations after financial approval.
• Receive test result reports and manage invoicing processes.
• Process client invoices and statements accurately.
• Liaise with clients to resolve any billing‑related queries promptly.

Minimum Requirements

• Relevant Tertiary Qualification essential.
• Excellent computer literacy, particularly in MS Office.
• Knowledge and experience in finance / accounting software essential.
• Minimum 5 years office administration experience.
• Minimum 5 years bookkeeping experience (preferable).
• Minimum 3 years procurement experience (advantageous).

Skills and Attributes

• Strong verbal and written communication skills.
• Deadline‑driven and detail‑oriented.
• High level of accuracy and analytical thinking.
• Ability to work well under pressure and within a team environment.
• Proactive and quality‑focused approach.

How to Apply

To apply, please email your updated CV in Word format along with copies of your qualifications, ID, reference letters or contactable referees, and a profile picture of yourself to :