Office and Design Coordinator

Teraco; Johannesburg; On-site; ZAR 200 000 - 300 000; Full time

Job summary

An established industry player is seeking a dynamic office manager to enhance the workplace environment. This role involves managing maintenance and design projects, ensuring that all areas are well-maintained and functional. The ideal candidate will possess strong communication and problem-solving skills, with a flair for design and a commitment to professionalism. Join a forward-thinking company where your contributions will directly impact the office atmosphere and employee satisfaction. If you are passionate about creating inspiring workspaces and thrive in a collaborative environment, this opportunity is perfect for you.

Qualifications

• 5+ years of experience in project management or office design.
• Strong ability to execute work with a diversity, equity, and inclusion lens.

Responsibilities

• Manage maintenance of office and client areas, ensuring a professional environment.
• Oversee design projects from concept to completion, including furniture procurement.

Skills

Active listening

Communication skills

Problem-solving skills

Attention to detail

Creativity and design

Self-motivated

Ability to work under pressure

Professionalism

Team player

Education

Matric

Qualification in Project Coordination / Project Management / Space Planning / Interior Design

Tools

Microsoft Office

AutoCAD

Job description

The core purpose of this role is the effective management of the office environment, assistance to staff, as well as to promote and enhance the image of the company.

Job Description

PURPOSE OF THE ROLE

The candidate will report into the Operations Infrastructure Management Projects (OIMP) department. The candidate’s responsibilities will include (but not limited to):

MAIN FUNCTIONS OF THE JOB

1. Manage maintenance of all Teraco and client areas i.e. Canteens, Offices, Receptions, Meeting Rooms, Storerooms etc.
2. Ensure the interior of all buildings and gardens are well maintained.
3. Undertaking design and client projects from concept to completion including fitout of furniture, kitchen items, electrical layouts etc.
4. Procurement of furniture and ad hoc items.
5. Display Screen Equipment, this is basically your PC screen and peripherals. We would look at seat height, screen height, chair ergonomics, screen glare.
6. Slips and trips.
7. Aware of responsibilities under the Health & Safety act.
8. All Teraco employees are responsible for the quality of their work and the protection of company and client information.

Job Requirements

SKILLS REQUIREMENT

1. A flair for people.
2. Professional.
3. Punctual.
4. Active listening – ability to understand requirements.
5. Ability to communicate in English.
6. Ability to work independently & a positive team player.
7. Self-motivated.
8. Conducts self professionally, exhibits high levels of tolerance and patience.
9. Responsible for continued learning and self-development.
10. All activities performed on time.
11. Excellent Telephone manner.
12. Proven working experience (consultations, renovations, space planning and new constructions a bonus).
13. Creative talent, imagination and eye for design.
14. Communication and presentation skills.
15. Ability to keep up to date with the latest design trends.
16. Thorough attention to detail.
17. The ability to accept and give constructive criticism.
18. In-depth knowledge of furniture systems and finishes.
19. The ability to work under pressure and within time constraints.
20. Understanding of and familiarity with design software such as AutoCAD.
21. The ability to work within budget constraints.
22. Demonstrable understanding of the basic principles of spatial planning.
23. Problem-solving skills and the ability to find a new way of doing things.

QUALIFICATIONS AND EXPERIENCE

1. Matric.
2. Qualification in Project Coordination / Project Management / Space Planning / Interior Design (Preferred).
3. 5 Years or more experience in a similar role (Project Management / Coordination and Office Design / Space Planning).
4. Strong ability to execute work with a diversity, equity, and inclusion lens.
5. Expert proficiency with Microsoft Office.
6. Ability to design and edit graphic presentations and materials.
7. Strong verbal and written communication skills.
8. Exceptional organizational skills and impeccable attention to detail.
9. High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders.
10. Make appropriate, informed decisions regarding priorities and available time.
11. Ability to complete a high volume of tasks and projects with little or no guidance.
12. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
13. Able to maintain a high level of integrity and discretion in handling confidential information.
14. Ability to switch gears at a moment’s notice.