Office Administrator R12 000.00 - R17 000.00

Iglobe; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A prominent office management company in Gauteng is seeking an Office Administrator to handle diverse clerical tasks and ensure efficient office operation. The ideal candidate should have a diploma or bachelor's degree in business or administration, along with 2+ years of office administration experience. Proficiency in the Microsoft Office Suite and strong organisational skills are essential. Roles include scheduling, maintaining office conditions, and supporting staff.

Qualifications

• 2+ years of office administration experience.

Responsibilities

• Schedule meetings and appointments.
• Organise the office layout and order stationery and equipment.
• Maintain the office condition and arrange necessary repairs.
• Partner with HR to update and maintain office policies as necessary.
• Organise office operations and procedures.
• Coordinate with IT department on all office equipment.
• Manage contract and price negotiations with office vendors.
• Provide general support to visitors.
• Meet and greet new employees during the onboarding process.
• Address employees' queries regarding office management issues.
• Plan in-house or off-site activities.
• Assist staff members with admin tasks.
• Maintaining general office files.
• Coordinating and managing appointments and meetings.
• Welcoming guests.
• Managing the tea lady.
• Overseeing the maintenance of office facilities and equipment.
• Support the Training, Project, Sales Departments.

Skills

Basic computer literacy skills

Organisational skills

Strategic planning and scheduling skills

Time-management skills

Verbal and written communication skills

Critical thinking skills

Quick-learning skills

Detail-oriented

Adaptability

Multi-tasking

Prioritising tasks

Education

Diploma or a bachelor's degree in business, administration, or a related field

Tools

Microsoft Office Suite (Word, Excel, Outlook, Access)

Job description

Office Administrator

General administration tasks and completes clerical tasks within the office.

This includes duties such as welcoming and directing visitors, coordinating meetings and appointments, answering phones, and responding to emails.

Assists with all processes within the office for an efficient operation.

Responsibilities and Duties

• Schedule meetings and appointments.
• Organise the office layout and order stationery and equipment.
• Maintain the office condition and arrange necessary repairs.
• Partner with HR to update and maintain office policies as necessary.
• Organise office operations and procedures.
• Coordinate with IT department on all office equipment.
• Manage contract and price negotiations with office vendors, service providers and office lease.
• Provide general support to visitors.
• Meet and greet new employees during the onboarding process.
• Address employees' queries regarding office management issues (e.g., stationery, hardware, and travel arrangements).
• Plan in-house or off-site activities, like parties, celebrations, and conferences.
• Employee housingpany travel arrangements.
• Answering of the company phonespany motor vehicles.
• Assisting staff members with admin tasks.
• Maintaining general office files, including job files, vendor files, and other files related to the company's operations.
• Coordinating and managing appointments, meetings, and the conference room schedule to prevent duplicate bookings.
• Welcoming guests.
• Managing the tea lady.
• Overseeing the maintenance of office facilities and equipment.
• Performs other duties as assigned.
• Support the Training, Project, Sales Departments.

Skill Set

• Basic computer literacy skills.
• Organisational skills.
• Strategic planning and scheduling skills.
• Time-management skills.
• Verbal and written communication skills.
• Critical thinking skills.
• Quick-learning skills.
• Detail-oriented.
• Adaptability.
• Multi-tasking.
• Prioritising tasks.

Desired Experience & Qualification

Diploma or a bachelor's degree in business, administration, or a related field.

2+ years of office administration experience.

Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).

National Senior Certificate.Packag & RemunerationR

• Interested?

Only emailed CVs will be looked at, no telephone calls will be accepted. Full name and surname to be stated on the email and CV. Shortlisted candidates will be contacted for an interview.