Office Administrator & PA to Country Manager

Sixty60 Recruitment; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading automotive distributor located in Pretoria is seeking a dynamic Office Administrator & PA to ensure the smooth running of the Country Office. Responsibilities include managing the Country Manager's schedule, facilitating communication across departments, and overseeing daily office operations. Ideal candidates should have a diploma or degree in Business Administration, excellent MS Office skills, and fluency in English and Afrikaans. This role offers a negotiable salary based on experience.

Benefits

Negotiable compensation based on experience

Medical Aid

Pension

Qualifications

• Matric required.
• Minimum 2-5 years of relevant administrative experience.
• Driving license is necessary.

Responsibilities

• Manage the Country Manager's diary and appointments.
• Serve as the primary contact for internal and external stakeholders.
• Prepare meeting packs and ensure timely follow-up on action items.
• Coordinate local and international travel arrangements.
• Maintain office administration services and equipment.

Skills

Proficiency in MS Office

Excellent written communication skills in English

Excellent verbal communication skills in Afrikaans

Organizational skills

Time management

Education

Diploma or Bachelor's Degree in Business Administration or related field

Job description

Our client located in Garsfontein, Pretoria is looking for a dynamic Office Administrator & PA to join their team!

About them :

They are a leading, independent international automotive distributor and mobility company with over 70 years of heritage. The company provides end-to-end automotive solutions, including distribution, retail, service, logistics, and pre-owned sales across markets in the Middle East, North Africa, Europe, Asia, and Africa. They partner with top global OEM brands, such as Toyota, Lexus, BYD, MG, and Changan, offering a full ownership experience from financing to servicing.

About the role :

The Office Administrator & PA ensures the smooth and professional running of the Country Office by managing all administrative, procurement, travel and meeting coordination activities. The role also provides direct executive support to the Country Manager, ensuring effective diary management, visitor coordination, and confidential handling of all business matters. This position requires a proactive, energetic and organised individual who thrives in a fast‑paced environment, demonstrates initiative, and can confidently manage multiple priorities.

Key Responsibilities :

• Manage the Country Manager's diary, appointments, travel arrangements, and meeting schedule.
• Serve as the primary point of contact for internal and external stakeholders, screening and prioritising calls, emails, and correspondence.
• Prepare meeting packs, briefing notes, minutes, and ensure timely follow‑up on action items.
• Support the preparation and formatting of reports, documents, and presentations.
• Maintain strict confidentiality and exercise sound judgement when handling sensitive information.
• Oversee day‑to‑day office administration, including stationery, consumables, catering, and maintenance services.
• Process purchase orders, coordinate with vendors, and ensure procurement compliance and cost efficiency.
• Manage filing systems, asset registers, inventory tracking, access control, and office equipment.
• Arrange local and international travel for staff and visitors, including flights, accommodation, transfers, and visas.
• Coordinate logistics for internal meetings, workshops, and corporate events, ensuring rooms are prepared and presentable.
• Assist with visitor schedules to provide a professional and welcoming experience.
• Liaise across departments (Finance, HR, Marketing, Legal, etc.) to support administrative and operational requirements.
• Facilitate effective communication between the Country Manager's office and internal teams.
• Support internal communication, document control, and administrative workflow across the office.

Minimum Requirements :

• Matric
• Diploma or Bachelors Degree in Business Administration, Office Management, or related field
• 35 years of relevant administrative or executive assistant experience, preferably in a corporate or automotive environment
• Strong proficiency in MS Office
• Excellent written and verbal communication skills in English and Afrikaans
• Valid drivers licence

Remuneration :

Negotiable depending on experience + MA + Pension