Office Administrator & Junior Bookkeeper

Lumina Personnel; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading recruitment agency in Gauteng is seeking an Office Administrator & Junior Bookkeeper to manage office administration and financial tasks. The candidate will handle invoicing, client interactions, and support junior bookkeeping duties. A bookkeeping certificate and accounting software experience are essential, alongside at least 2 years in a professional environment. This role offers a competitive salary package and a chance to excel in a supportive team.

Qualifications

• 2+ years of experience in a professional services environment (e.g., accounting firm, consultancy).
• Hands-on experience with accounting software.
• Proven experience with managing debtors and invoicing.

Responsibilities

• Manage daily office administration, including appointments and employee records.
• Handle invoicing, quotes, and payment allocations.
• Coordinate IT-related tasks and maintain compliance documents.

Skills

Excellent verbal and written communication skills in English

Client-facing duties

Experience with accounting software

Education

Bookkeeping certificate

Relevant certificate or diploma in Office Administration or Financial Management

Tools

Xero

Sage

QuickBooks

Pastel

Job description

Office Administrator & Junior Bookkeeper

Centurion Pretoria;

Salary Market Related - Negotiable

About the Role:

This is a multifaceted role encompassing office management, financial administration, and executive support, the face of the office, handling reception, invoicing, debt collection, and supporting with junior-level bookkeeping tasks.

Minimum Requirements

• Core Competencies: Excellent verbal and written communication skills in English.
• Must have A bookkeeping certificate and experience with accounting software. A relevant certificate or diploma in Office Administration, or Financial Management.
• 2+ years of experience in a professional services environment (e.g., an accounting firm, consultancy).
• Hands-on experience with accounting software (e.g., Xero, Sage, QuickBooks, or Pastel).
• Proven experience with client-facing duties and managing debtors (sending statements, following up on invoices).

Key Responsibilities

• Manage daily office administration,
• Including appointments, stationery orders, asset lists, and employee records (onboarding, leave, timesheets).
• Handle invoicing, recurring invoices, quotes, supplier reconciliations, petty cash, statements, debit orders, and payment allocations.
• Coordinate IT-related tasks such as printer readings, cartridge requests, software purchases, license updates, and communication with IT support.
• Maintain and update compliance documents including SLA agreements, B-BBEE certificates, SANAS certificates, and liquidation documentation.
• Perform financial checks on invoices, billing sheets, aging reports, and assist with month-end preparation.
• Communicate daily with internal teams, suppliers, and clients to follow up on payments, software, support needs, and confirmations.

“Bring your bookkeeping talent and admin excellence to a team that rewards expertise.”

Apply Now ; !!!! Lumina Personnel