Office Administrator - Cold Stores, Warehouse Experience

Jsm Business Services And Recruitment; Gauteng; On-site; ZAR 150 000 - 180 000; Full time

Job summary

A seafood distribution company is seeking an office administrator to assist with day-to-day cold store operations. The ideal candidate will have 3–5 years of administrative experience, excellent time management skills, and the ability to work under pressure. Responsibilities include managing employee records, coordinating timesheets, and maintaining documentation. This role may require night shifts and personal transport.

Qualifications

• At least 3 years in a cold store, warehouse or similar environment.
• 3–5 years administrative experience.

Responsibilities

• Daily headcount of all staff on all shifts.
• Manage day-to-day employee records and all MHE driver licenses.
• Coordinate weekly timesheets, scan and send to HR.
• Service provider management – schedule time of work and check OHS compliance.
• Assist with getting service provider quotes.
• Create purchase orders on SAP.
• Maintain a filing system for data on all service providers.
• Order office stationery and supplies.
• Assist with updating office policies and SOPs.
• Procure stock from internal and external suppliers.
• Documentation control for internal processes.
• Scan daily local delivery notes against load sheet.
• Prepare regular reports.
• Work under pressure and meet deadlines.

Skills

Time management

Organizational skills

Employee record management

SAP

Service provider management

Job description

Overview

Our client, based in Montague Gardens, imports, exports and distributes seafood products to and from various countries worldwide. They are looking for an office administrator to support and assist with the Cold Store day‑to‑day operations.

Responsibilities

• Daily headcount of all staff on all shifts
• Manage day‑to‑day employee records and all MHE driver licenses (physical and digital)
• Coordinate weekly timesheets, scan and send to HR
• Service provider management – schedule time of work, check OHS compliance, book in and ensure assigned to a working area, ensure PO is in place
• Assist with getting service provider quotes
• Create purchase orders on SAP
• Maintain a filing system for data on all service providers
• Chep pallet control and recons
• Order office stationery and supplies
• Assist with updating office policies and SOPs
• Procure stock from internal and external suppliers
• Cold store liaison between the Logistics Department, HR, Payroll, and other departments where necessary
• Documentation control for internal processes, MHE and local deliveries
• Scan daily local delivery notes against load sheet
• Keep maintenance files for all equipment
• Prepare regular reports
• Be able to work under pressure, meet deadlines and prioritise
• Good time management and organisational skills
• Must be flexible due to work demands
• Must have own transport
• Must be willing to work night shift when required (17:30 – next day 03:30)

Qualifications

• At least 3 years in a cold store, warehouse or similar environment
• 3–5 years administrative experience

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