Office Administrator & Accounts Assistant

Eastern Personnel Consultants / Oostelike Personeel Konsultante; Pretoria; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading consultancy firm in Pretoria is seeking a tough and reliable Administrator to manage the shop and assist with basic finances. The ideal candidate is not only administratively adept but also physically strong, resilient, and assertive enough to handle a fast-paced, demanding environment. Responsibilities include office administration, stock control, and financial tasks such as invoicing and managing debtors. Working hours are Monday to Friday, with mandatory Saturday hours.

Qualifications

• Previous experience with Debtors and Creditors.
• Experience in a workshop, industrial, or construction environment is an advantage.

Responsibilities

• Manage general office administration including filing and phone calls.
• Assist with stock/inventory control by physically moving boxes.
• Handle customer and supplier queries professionally.
• Invoicing clients and following up on outstanding payments.
• Reconcile supplier invoices and prepare for payment.

Skills

Thick-skinned and resilient

Assertive

Physically Strong

Computer literacy (Basic Excel, Word, and Email)

Education

Matric (Grade 12)

Accounting as a Matric subject

Job description

Role Summary

We are looking for a tough, reliable, and hardworking Administrator to manage our Shop and assist with basic finances. This is not a quiet desk job. We operate in a fast-paced, demanding environment. We need someone with a strong personality who can stand their ground, manage difficult situations, and assist with physical tasks when required.

Key Responsibilities

1. Administrative & Physical Duties:

• Manage general office administration (filing, phone calls, ordering stationery).
• Assist with stock/inventory control, which includes physically moving boxes and checking stock (must be able to lift and carry).
• Maintain order and discipline in the office environment.
• Handle customer and supplier queries with firmness and professionalism.

2. Accounts (Debtors & Creditors):

• Invoicing clients and following up strictly on outstanding payments (Debtors).
• Reconciling supplier invoices and preparing them for payment (Creditors).
• Handling Petty Cash.
• Basic capturing of financial data.

Requirements

Education:

• Must have Matric (Grade 12).
• Accounting as a Matric subject is highly preferred.

Experience & Skills:

• Previous experience with Debtors and Creditors.
• Computer literate (Basic Excel, Word, and Email).
• Experience in a workshop, industrial, or construction environment is an advantage.

Personal Attributes:

• Thick-skinned and resilient: You must be able to handle a high-pressure, loud, or difficult work environment without getting flustered.
• Assertive: You need to be able to chase money from debtors and manage difficult personalities.
• Physically Strong: You must be physically fit and willing to help move items/stock when necessary.
• Reliable: Punctuality and attendance are non-negotiable.

Working Hours

• Monday to Friday: [Insert Hours, 07:30 – 17:00]
• Saturdays: Mandatory [08:00 – 13:00]