Office Administrator

Envision Energy; Wes-Kaap; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A leading energy solutions company in South Africa is seeking an Office Administrator to handle daily office operations, ensuring effective communication and maintaining a professional environment. Candidates should have a diploma in Business Administration and at least 3 years of experience in office administration. Strong organizational skills and proficiency in Microsoft Office are essential. This role plays a crucial part in managing office logistics, vendor relationships, and employee services.

Qualifications

• Matric is required.
• Minimum of 3 years’ experience in office administration or related functions.

Responsibilities

• Manage the reception area and ensure effective communication.
• Provide a hospitable experience for office guests.
• Oversee day-to-day office operations and maintenance.
• Manage office supply procurement and vendor relationships.
• Coordinate employee services including travel arrangements.

Skills

Strong organizational and problem-solving skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite

Budgeting and cost-control awareness

Ability to manage multiple tasks simultaneously

Education

Diploma / Degree in Business Administration / Office Management

Job description

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.

Minimum Requirements

• Matric
• Diploma / Degree in Business Administration / Office Management (preferred)
• Minimum of 3 years’ experience in office administration or related functions

Qualifications

• Matric
• Diploma / Degree in Business Administration / Office Management (preferred)
• Minimum of 3 years’ experience in office administration or related functions

Specific Skills

• Strong organizational and problem-solving skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Budgeting and cost-control awareness
• Ability to manage multiple tasks simultaneously and meet deadlines

Key Competencies

• Strong service orientation and interpersonal skills
• Agility and ability to adapt to changing needs
• High attention to detail with commitment to accuracy
• Integrity, discretion, and accountability

Responsibilities

• Manage the reception area and staff to ensure effective communication both internally and externally
• Provide office guests with a hospitable experience
• Manage day-to-day office operations to ensure a professional and well-maintained working environment
• Oversee office leasing, maintenance, renovations, and property management
• Handle procurement of office supplies and consumables (stationery, coffee, tea, sugar, refreshments, cleaning materials, etc.)
• Manage vendor relationships for administrative services (cleaning, security, catering, couriers, etc.)
• Assist with coordinating employee services, including travel arrangements, visas, air tickets, and transport logistics
• Ensure proper asset management of office equipment, furniture, and IT hardware
• Oversee administrative procurement processes, ensuring cost efficiency and compliance with company procedures
• Manage budgets and monitor expenses to avoid waste, preparing regular reports for management
• Supervise office logistics, courier services, and mail distribution
• Support HR and management with office events, meetings, and internal staff activities
• Act as the first point of contact for all office-related queries from employees and visitors