Office Administrator

Lumina Personnel; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A staffing agency in Centurion is seeking an Office Administrator & Junior Bookkeeper to handle reception, invoicing, debt collection, and support administrative and financial functions. The ideal candidate has a bookkeeping certificate, experience in a professional environment, and excellent communication skills. This role offers a dynamic work environment where bookkeeping talent and administrative excellence are rewarded.

Qualifications

• 2+ years of experience in a professional services environment (e.g., an accounting firm, consultancy).
• Proven experience with client-facing duties and managing debtors.
• Hands-on experience with accounting software.

Responsibilities

• Manage daily office administration including appointments and employee records.
• Handle invoicing, quotes, supplier reconciliations, and payment allocations.
• Coordinate IT-related tasks and maintain compliance documents.

Skills

Bookkeeping certificate

Experience with accounting software

Excellent verbal and written communication in English

Education

Relevant certificate or diploma in Office Administration or Financial Management

Tools

Xero

Sage

QuickBooks

Pastel

Job description

Title

Office Administrator & Junior Bookkeeper

Location

Centurion, Pretoria

Salary

Market Related - Negotiable

About the Role

This is a multifaceted role encompassing office management, financial administration, and executive support, the face of the office, handling reception, invoicing, debt collection, and supporting with junior-level bookkeeping tasks.

Key Responsibilities

• Manage daily office administration – including appointments, stationery orders, asset lists, employee records (onboarding, leave, timesheets).
• Handle invoicing, recurring invoices, quotes, supplier reconciliations, petty cash, statements, debit orders, and payment allocations.
• Coordinate IT-related tasks such as printer readings, cartridge requests, software purchases, license updates, and communication with IT support.
• Maintain and update compliance documents including SLA agreements, B-BBEE certificates, SANAS certificates, and liquidation documentation.
• Perform financial checks on invoices, billing sheets, aging reports, and assist with month-end preparationmunicate daily with internal teams, suppliers, and clients to follow up on payments, software, support needs, and confirmations.

Minimum Requirements and Core Competencies

• A bookkeeping certificate and experience with accounting software.
• A relevant certificate or diploma in Office Administration, or Financial Management.
• 2+ years of experience in a professional services environment (e.g., an accounting firm, consultancy).
• Hands‑on experience with accounting software (Xero, Sage, QuickBooks, Pastel).
• Proven experience with client-facing duties and managing debtors.
• Excellent verbal and written communication skills in English.

Benefits

“Bring your bookkeeping talent and admin excellence to a team that rewards expertise.”

How to Apply

Apply Now ; Lumina Personnel