Office Administrator

Coloplast; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading medical device company is seeking an Office Manager in Cape Town to oversee office activities, support nursing teams, and manage events. The ideal candidate will have strong organizational skills, 3 years of relevant experience, and proficiency in Microsoft Office. This position requires independence, high attention to detail, and the ability to thrive in a fast-paced environment.

Qualifications

• 3 years' experience in office administration or practice management preferred.
• Ability to prioritize multiple tasks effectively.
• Must permanently reside in or near Cape Town.

Responsibilities

• Manage office activities, including procurement and event planning.
• Provide front office support and manage diary activities.
• Conduct stock takes and coordinate nursing consumables orders.

Skills

Effective written and verbal communication skills

Organization and time management

Proficiency in Microsoft Office (Excel, Word, PowerPoint)

Attention to detail

Self-driven and independent work ability

Education

Tertiary qualification

Job description

Essential Duties And Responsibilities

Cape Town Office / Support Centre Management Manage office activities, including procurement, event planning, and any ad hoc tasks required by the Cape Town Sales or Nursing Teams. Communicate and coordinate annual payments and contracts for fire and safety checks, Wi‑Fi, office maintenance, access tags, security / armed response, cleaning, waste removal, and clinical supplies. Coordinate, set up and cater for events at the Cape Town Office. Manage boardroom bookings for the Cape Town Office. Receive stock / sample stock for the Sales Team and coordinate the delivery of marketing materials to Coloplast / OMS (including sending OMS marketing materials to the Garden Route and Eastern Cape). Provide front office support, including basic reception duties and Support Centre diary management. Nursing Administrative Support – Report on nursing care (nurse register and monthly Support Centre registers). Conduct stock takes and update stock sheets, flagging any discrepancies that may appear.
Compare monthly stock sheets with CommEx. Receive sample order requests, compare with current stock on hand, and coordinate approvals from the relevant team leads. Order nursing consumables with Head Office (e.g., stitch cutters, linen savers).

Working hours from

• to
>Monday to Friday.GeneralPortray a positive company image and engage in professional and consumer‑centric communication with customers.Stay up to date with and comply with all SOPs, providing suggestions for improvement.

Essential Qualifications / Experience

• Tertiary qualification preferred. 3 years' experience in office administration or practice management preferred.
• Effective written and verbal communication skills (in‑person and telephonic).
• Proven success with organization and time management skills.
• Proficient in Microsoft Office Excel, Word, and PowerPoint.
• High attention to detail.
• Ability to prioritize multiple tasks to support internal and external customers as well as end users.
• Must be self‑driven with the ability to work independently.
• Domestic travel required.
• Must permanently reside in or near Cape Town.

Pursuing an ambitious growth agenda, Coloplast develops and markets products and services that make life easier for people with intimate healthcare needs.

Employing about people and with products available in more than countries, we are one of the world’s leading medical device companies.

We are constantly growing our business and always looking for new ways to move forward – we explore, learn and look for new ways of doing things. Coloplast is committed to being an inclusive organization, where people bring their differences to work each day, fulfil their potential and have a strong sense of belonging because – and not despite – of their differences.

We therefore encourage all qualified candidates to apply regardless of gender, age, race, nationality, ethnicity, sexual orientation, religious belief or physical ability.