Office Administrator

Khulakwande Construction; Gauteng; On-site; ZAR 200 000 - 300 000; Part time

Job summary

A leading construction company in South Africa is seeking an Office Administrator to support its Roads Maintenance Project and other projects. This role requires strong organisational skills and proficiency in MS Word and Excel. Key responsibilities include managing compliance documentation, providing administrative support across projects, and maintaining communication between teams. Ideal candidates should have a Matric qualification and 1-2 years of administrative experience. This position is project-based, with immediate start available.

Qualifications

• 1-2 years general administrative experience.
• Strong organisational and document management skills.
• Good communication skills, both written and verbal.

Responsibilities

• Compile and maintain POE documentation for compliance.
• Provide admin support across various projects.
• Manage calls, emails, and team communications.

Skills

Organisational skills

Document management

MS Word proficiency

MS Excel proficiency

Communication skills

Education

Matric or equivalent

Office Administration qualification

Job description

JOB ADVERT : Office Administrator (Roads Maintenance & Other Projects) Company : Khulakwande Construction Location : Randburg Head Office + Project Site Office (Krugersdorp Region) Start Date : Immediate Starting Salary : R R / month (Cost to company) Contract Type : Project-Based Contract (with multi-project responsibilities) Interview Date : 19 November in Randburg

ABOUT THE ROLE

Khulakwande Construction is seeking a capable, organised and detail-oriented Office Administrator to support our new Routine Roads Maintenance Project, as well as other Khulakwande projects when required. This role requires working between our Randburg Head Office and our Site Office, depending on daily operations. The primary responsibility is managing the Portfolio of Evidence (POE) for compliance purposes.

KEY RESPONSIBILITIES

Portfolio of Evidence (Primary Function – Roads Project)

• Compile, organise and maintain POE documentation for all daily, weekly and monthly submissions.
• Collect and verify documents from site supervisors (photos, registers, diaries, work logs etc.).
• Ensure submissions meet compliance and audit standards.
• Prepare audit-ready POE files and manage both digital and physical archives.
• Follow up on missing or incomplete documentation.

Administration for Other Khulakwande Projects

• Provide admin support across various construction and maintenance projects.
• Assist with filing, reporting, registers, procurement admin and scheduling tasks.
• Keep documentation consistent across all projects.
• Prepare letters, notices, minutes, memos and progress summaries when required.
• Communicate with project teams to ensure smooth information flow.

EPWP Worker Coordination (When Required)

• Assist with attendance registers and verification.
• Track onboarding forms, timesheets, rotation schedules and basic worker admin.
• Support supervisors with EPWP documentation.
• File all EPWP-related records within the POE.

General Office Administration

• Manage calls, emails and communication between teams.
• Maintain digital and physical filing systems.
• Assist with procurement tasks (quotes, orders, deliveries, invoicing).
• Maintain office supplies for Randburg and site office.
• Support HR admin with timesheets, leave forms and attendance.
• Assist project managers with ad hoc admin duties.

MINIMUM REQUIREMENTS

• Matric or equivalent (essential).
• Office Administration or Business Management qualification (advantage).
• 1–2 years general administrative experience.
• Strong organisational and document management skills.
• Proficient in MS Word and Excel (essential).
• Ability to travel between Randburg and the site office.
• Good communication skills, written and verbal.
• Able to work independently and meet documentation deadlines.
• No EPWP experience required — support will be provided

KEY ATTRIBUTES

• Highly organised, reliable and detail-focused.
• Able to multitask across multiple projects.
• Professional, proactive and disciplined.
• Strong communication skills.
• Fast learner who takes initiative.
• Comfortable engaging with both office and site teams.

HOW TO APPLY

Email your CV, certified ID copy, Certificates and References to: Subject Line: Office Administrator – Khulakwande Construction Closing Date: 19 November

• Khulakwande Construction -Constructing Tomorrow