Office Administrator

Moderna Group Pty Ltd; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A corporate entity in Gauteng seeks an Office Administrator to provide comprehensive administrative support. The role involves managing office coordination, reception tasks, and assisting executives with documentation and scheduling. The ideal candidate will ensure operational effectiveness and maintain a professional office image. Key duties include managing correspondence, maintaining supplies, and handling visitors.

Responsibilities

• Perform general office duties including filing, photocopying, and record-keeping.
• Manage incoming and outgoing correspondence.
• Prepare reports, letters, and presentations as required.
• Welcome and assist visitors and clients.
• Ensure office equipment is functional and well-maintained.

Job description

Overview

The Office Administrator will provide efficient administrative and clerical support to ensure smooth operations at the Minexcel Holdings head office. This role is responsible for office coordination, reception duties, document control, scheduling, and general support to executives and departments. The Office Administrator plays a key role in promoting a professional corporate image and ensuring operational effectiveness through well‑managed office systems.

Responsibilities

• Perform general office duties, including filing, photocopying, scanning, and record‑keeping.
• Manage incoming and outgoing correspondence (emails, calls, courier, and mail).
• Prepare reports, letters, presentations, and meeting packs as required.
• Maintain office supplies inventory and place orders as necessary.
• Welcome and assist visitors, clients, and service providers professionally.
• Manage the reception area to ensure a tidy and welcoming environment.
• Answer and direct incoming calls and take messages when required.
• Coordinate office maintenance, repairs, and cleaning services.
• Ensure office equipment (printers, phones, IT systems) is functional and well‑maintained.
• Assist with travel arrangements, meeting room bookings, and catering logistics.
• Maintain updated records of business registration documents, compliance certificates, and contracts.
• Support preparation and filing of documentation for audits, procurement, and corporate governance.
• Uphold confidentiality and secure handling of sensitive company information.
• Assist the CEO's office, Operations, HR, and Finance teams with scheduling and administrative tasks.
• Organize internal meetings, take minutes, and follow up on action items.
• Support coordination of internal events, board meetings, and stakeholder engagements.