Office Administrator

Cosmopolitan Projects; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading projects company in Gauteng is seeking a highly organised Office Administrator to ensure smooth day-to-day operations. Responsibilities include managing office facilities, scheduling meetings, creating documents, and assisting with HR functions. Ideal candidates will have a Bachelor's degree and at least 2 years of experience in office administration. If you're detail-oriented and enjoy supporting a team, we invite you to apply.

Qualifications

• Minimum of 2 years' proven work experience in office administration or similar role.

Responsibilities

• Oversee the maintenance of office facilities and equipment.
• Manage calendars and schedule meetings.
• Create and edit office documents and reports.
• Provide HR support for new employee onboarding.
• Assist with payment functions for municipal accounts.

Skills

High proficiency in Microsoft Office Suite

Exceptional communication

Strong organisational abilities

Excellent time management abilities

Interpersonal skills

Problem-solving abilities

Trustworthy and able to handle confidential information

Education

Matric / National Diploma

Bachelor's degree in business administration or related field

Job description

Job Category

Admin, Office Support and Services

Contract

Permanent

Remuneration

Market Related

EEO Statement

No introduction

Overview

We are looking for a highly organised Office Administrator to join our team to ensure the smooth and efficient day‑to‑day operations of the divisional office by providing essential administrative and logistical support, thereby allowing the division's core functions to operate without interruption. If you take pride in maintaining an organised and efficient workplace and enjoy supporting others to achieve their goals, we invite you to apply!

Office Management

Oversee the maintenance of office facilities and equipment, coordinating with vendors for repairs. Ensure the office environment is tidy, organised, and compliant with health and safety policies. Monitor and maintain office supply inventory, placing orders as necessary.

Scheduling and Coordination

Manage calendars and schedule meetings, appointments, and travel arrangements for the division. Organise and coordinate divisional events, conferences, and team activities.

Administrative Support

Create and edit office documents, reports, presentations, and manage correspondence of approved documents. Perform accurate filing and maintain digital and physical record systems.

HR Assistance

Provide support for human resources functions, such as assisting with new employee onboarding, maintaining personnel records and management of staff uniform process.

Ad Hoc Assistance

Assist with basic administration and payment functions for municipal accounts. Divisional Fleet Card administration and management. Any other ad hoc administrative duties as and when required by Directors of the division. Direct Personal Assistant support to HOD of division, i.e., management of calendar, meetings, correspondence, documents, messages, and any other admin related tasks.

Qualifications

Matric / National Diploma. Bachelor's degree in business administration or a related field. Minimum of 2 years' proven work experience in office administration or a similar role.

Skills / Core Competencies

High proficiency in Microsoft Office Suite (Word, Excel, Outlook). Exceptional communication. Strong organisational abilities and attention to detail. Excellent time management abilities. Interpersonal skills. Problem‑solving abilities. Trustworthy and able to handle confidential information with discretion.