Office Administrator

Abantu Staffing Solutions; East London; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading staffing agency is seeking an Office Administrator in East London, Eastern Cape. This dynamic role involves handling finance, administration, and switchboard duties. Ideal candidates should have Grade 12, experience in administration, and strong organizational and communication skills. Join a professional team and enhance your career in a supportive environment.

Qualifications

• Grade 12 or equivalent is required.
• Office administration qualification is advantageous.
• Experience in administration tasks is preferable.
• Computer literacy, especially MS Office, is essential.

Responsibilities

• Manage incoming switchboard calls.
• Handle shipping documents and invoices.
• Reconcile debtor accounts and send statements.
• Purchase PPE and stationery.
• Create purchase orders on MRP system.

Skills

Organization skills

Communication skills

Attention to detail

Independence

Education

Grade 12

Office Administration Qualification

Tools

MRP system (Izaro)

MS Office

Job description

Exciting opportunity to join an international company as an Office Administrator! This varied role combines finance, administration, and switchboard duties — perfect for a motivated multitasker with a flair for organization and communication.

Minimum Requirements

• Grade 12
• Office Administration Qualification (an advantage)
• Computer Literacy (MS Office)
• Experience in administration tasks

Responsibilities

• Manage the switchboard allocating all incoming calls
• Submit shipping documents to the freight forwarders
• Manage Debtors accounts (request remittances from Customers, download invoices monthly, reconciliations and sent statements to customers with follow ups.
• Manage Creditors (submit purchase invoices to European Headquarters when required)
• Captured of Invoices on MRP system (Izaro) and send to European Headquarters
• Update pricing on MRP system (Izaro) for customers on a quarterly basis
• Suppliers and Customers new accounts creation
• Purchasing PPE for all employees
• Purchase stationery for production and office staff
• Purchase staff consumables
• Manages internal factory staff orders and consumables
• Submit all factory staff approved hours timesheets to Finance for payment weekly
• Assist in obtaining quotations when required
• Update price increases from the Suppliers on the MRP System
• Create Purchase Orders om MRP System (Izaro)
• Creating New Item References on MRP system (Izaro) for New Projects and update Master Data

Competencies / Skills

• Willing
• Positive attitude
• Highly organized
• Strong attention to detail
• Good communication in English and interpersonal skills
• Ability to work independently without supervision
• Must be able to meet deadlines