Office Administrator

One More Time; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A company specializing in circular economy is seeking an Office Administrator in Cape Town. The role involves managing HR functions, finance support, and general administration tasks. Candidates should have at least two years of office administration experience and strong organizational skills. A proactive attitude and computer literacy are essential. This position is full-time and in-person, offering a salary range of R15,000 – R20,000 based on experience.

Qualifications

• Minimum two years experience in office administration, including HR, bookkeeping and secretarial work.
• Basic understanding of HR processes and bookkeeping principles.
• Professional, approachable, and proactive attitude.

Responsibilities

• Prepare and publish job adverts; coordinate recruitment logistics.
• Manage petty cash and record transactions; prepare supplier and salary payment schedules.
• Purchase consumables and manage asset registers.

Skills

Organization skills

Attention to detail

Multitasking ability

Communication skills

Proactive attitude

Tools

Google Workspace

Xero or QuickBooks

Job description

Company Description: At One More Time, we specialize in the circular economy by recovering, reimagining, and reinventing products from discarded materials. Starting with lithium-ion batteries from single-use vapes and EVs, we have developed systems that extract valuable components and transform them into new technologies. Our focus is on creating scalable solutions that unlock new value from all types of waste, using design thinking and engineering innovation. One More Time is committed to building a future where materials are continuously repurposed.

Location: Observatory, Cape Town
Type: Full-time, in-person (Monday - Friday, 9 am - 5 pm)
Salary: R15,000 – R20,000, dependent on experience
Reports to: CEO & Chief of Staff

Role Overview

This administrative support role ensures the smooth day‑to‑day running of the company's administrative functions. The Office Administrator will manage HR coordination, payroll, basic bookkeeping, office management, secretarial and compliance support, and general administrative duties.

Key Responsibilities

• HR Administration: prepare and publish job adverts; coordinate recruitment logistics (shortlisting, scheduling interviews, reference checks); maintain employee records, including leave registers and contracts; coordinate payroll administration; support onboarding and off‑boarding of staff (induction checklists, exit admin); organize logistics for team‑building events.
• Finance / Bookkeeping Support: manage petty cash and record transactions; capture and reconcile invoices, receipts, and expense claims; prepare supplier and salary payment schedules; support monthly bank reconciliations; liaise with accountant/bookkeeper for month‑end and year‑end close.
• Office Management: purchase consumables (kitchen supplies, stationery, fruit, etc.); manage asset registers (laptops, phones, furniture, tools); coordinate IT support (laptops, software licences, email accounts).
• Reception Duties: welcome guests; answer phones; receive deliveries; oversee cleaning staff and ensure office facilities are maintained; arrange staff lunches or refreshments when required.
• Secretarial & Compliance: file CIPC changes (e.g., director updates); liaise with external accountant for annual financial statements and returns; maintain compliance calendars (CIPC, SARS, UIF, PAYE, Workmen's Comp, etc.); keep company records up to date (share register, director info).
• General Administration & Support: prepare simple reports (leave summaries, petty cash reports, expense reports); coordinate travel bookings (flights, accommodation, visas, car hire); support events and workshops (venue booking, catering, logistics); act as point of contact for landlord, service providers, insurers, and other external stakeholders; perform other ad‑hoc tasks as required by management.

Requirements – Must Haves

• Minimum two years experience in office administration, including HR, bookkeeping and secretarial work.
• Basic understanding of HR processes and bookkeeping principles.
• Computer literacy (Google Workspace; Xero/QuickBooks or similar a plus).
• Strong organisational skills, attention to detail, and ability to multitask.
• Professional, approachable, and proactive attitude.
• Right to work in South Africa.

Advantageous

• More than five years experience in office administration.
• Own car.
• Experience with company secretarial work and CIPC submissions.
• Qualifications in bookkeeping, HR or other business administration areas.

Attributes

• Reliable and discreet with sensitive company and staff information.
• Hands‑on and willing to assist with a wide range of tasks ("no job too small" mindset).
• Strong communicator who keeps management updated and follows through on commitments.
• Calm under pressure and solution‑oriented when issues arise.