Office Administrator

Sydsen; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruiting firm is seeking an Office Administrator in Cape Town. This role involves managing reception duties, providing administrative and IT support, and assisting the Senior Personal Assistant. Candidates should have 3–5 years' experience in an office administration role, proficiency in MS Office, and strong communication skills in English and Afrikaans. Reliable transport is essential for the position.

Qualifications

• 3–5 years' experience in an Office Administration support role.
• Ability to work under pressure and maintain confidentiality.
• Capable of completing multiple tasks/projects with minimal supervision.

Responsibilities

• Manage the reception area and operate the switchboard.
• Check and forward daily emails to appropriate persons.
• Monitor and manage admin display systems.

Skills

Proficient in MS Office Suite

Excellent oral and written communication skills in English and Afrikaans

Strong attention to detail

Excellent interpersonal skills

Organizational skills

Planning skills

Education

Grade 12 / Matric

Secretarial or Office Administration qualification

Job description

Overview

Position: Office Administrator

Location: Northern Suburbs, Cape Town

Salary: R13,000 – R14,000 per month

Hours: Monday to Friday, 06:00 – 14:00

Requirements: Own reliable transport (no public transport)

Main Job Purpose: Provide general reception, administrative, IT support, and assistance to the Senior Personal Assistant.

Position information

Key Responsibilities:

• Manage the reception area: operate the switchboard, screen calls, take accurate messages, and receive visitors.
• Check and forward daily emails promptly to the appropriate person / office.
• Monitor and manage admin display systems (e.g., DSTV, RSA CCTV).
• Schedule servicing for office and operational equipment.
• Control and order office supplies, including groceries and stationery; conduct regular stock takes and reconciliations.
• Support the Senior Personal Assistant with ad hoc duties such as diary management, corporate clothing, meeting beverages, marketing, and travel arrangements.
• Handle IT-related queries and provide assistance.
• Perform other clerical and administrative duties as required.

Minimum Requirements / Qualifications / Competencies

• Grade 12 / Matric (essential).
• Secretarial or Office Administration qualification (advantageous).
• 3–5 years’ experience in an Office Administration support role.
• Proficient in MS Office Suite (Intermediate to Advanced).
• Excellent oral and written communication skills in English and Afrikaans.
• Strong attention to detail with timely and accurate reporting.
• Ability to work under pressure and maintain confidentiality.
• Capable of completing multiple tasks / projects with minimal supervision.
• Excellent interpersonal, organizational, and planning skills.
• Reliable with own transport.