Office Administrator

Thembela Kuthi Consulting; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A consulting firm in Cape Town seeks an Office Administrator to handle office management tasks including document management, HR support, and social media updates. The ideal candidate should have Matric qualification, good communication, and organisational skills. Opportunities for professional growth within a collaborative environment are included in this role.

Qualifications

• Matric / Grade 12 qualification is essential.
• Certificate or diploma in Office Administration is advantageous.
• Basic computer skills required in MS Office and social media.

Responsibilities

• Photocopying, scanning, and printing company documents.
• Managing and updating company social media pages.
• Welcoming visitors and managing phone calls.

Skills

Communication skills

Organisational skills

Basic computer skills

Teamwork

Education

Matric / Grade 12 qualification

Certificate or diploma in Office Administration

Tools

MS Office

Excel

Word

Social media

Job description

Office Administration

• Photocopying, scanning, and printing company documents.
• Assisting with organising office events (birthdays, Christmas events, and staff gifts).
• Monitoring and purchasing office stationery.
• Performing physical banking, depositing cash, and filing slips.
• Filing and maintaining company compliance documents.
• Researching equipment and preparing quotes for management approval.
• Assisting with monthly cashflow, income, and expense entries.
• Assisting with asset recording.

Background Checks

• Taking fingerprints of candidates referred by MIE.
• Scanning and emailing MIE forms when required.
• Conducting reference and background checks for selected candidates.
• Booking candidates for criminal checks and ensuring attendance.

Social Media & Website Support

• Managing and updating company social media pages.
• Assisting with updates and edits on the TKSS website.

HR Administration Support

• Managing staff leave forms and records.
• Assisting with job description development and updates.
• Supporting HR policy development.
• Performing other HR-related duties as required.

Reception & Front Office Duties

• Welcoming visitors and managing phone calls.
• Scheduling appointments and meetings.
• Maintaining a professional and tidy reception area.
• Handling incoming and outgoing mail and deliveries.
• Providing general administrative support.

Requirements

• Matric / Grade 12 qualification.
• Certificate or diploma in Office Administration or related field (advantageous).
• Basic computer skills (MS Office, Excel, Word, social media).
• Strong communication and organisational skills.
• Positive attitude and willingness to learn.
• Ability to work well in a team.