Office Administrator

O'Brien Recruitment; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading recruitment agency in Cape Town seeks a skilled Office Administrator to manage daily operations, support executives, and ensure a welcoming reception area. Ideal candidates will have proven office administration experience and excellent organisational skills. This dynamic role offers a competitive remuneration package and the opportunity to thrive in a fast-paced environment.

Benefits

Competitive remuneration package

Dynamic and fast-paced workplace

Qualifications

• Proven experience in office administration, receptionist, or PA roles.
• Excellent organisational and multitasking skills.
• Strong communication and interpersonal abilities.
• Professional, discreet, and adaptable approach.

Responsibilities

• Oversee the smooth running of the office and ensure a professional work environment.
• Manage office supplies, outsourced services, and repairs.
• Welcome visitors and manage calls, emails, and inquiries.
• Manage executive calendars, appointments, and travel arrangements.
• Conduct research and assist with meeting preparation.

Skills

Organisational skills

Multitasking

Communication skills

Interpersonal abilities

Proficiency in MS Office

Problem-solving

Job description

Are you an organised, proactive, and people-focused professional? We’re looking for a skilled Office Administrator to manage our daily operations, ensure a welcoming reception area, and provide high-level support to our executives. This is a varied role where no two days are the same — ideal for someone who thrives in a fast-paced environment and enjoys keeping things running smoothly.

Overview

Are you an organised, proactive, and people-focused professional? We’re looking for a skilled Office Administrator to manage our daily operations, ensure a welcoming reception area, and provide high-level support to our executives. This is a varied role where no two days are the same — ideal for someone who thrives in a fast-paced environment and enjoys keeping things running smoothly.

Office Management

• Oversee the smooth running of the office and ensure a professional work environment
• Manage office supplies, outsourced services (cleaning, maintenance, security), and repairs
• Develop and implement policies and procedures for efficiency

Reception Duties

• Welcome visitors and manage calls, emails, and inquiries
• Handle incoming/outgoing mail and deliveries
• Maintain a professional reception area and coordinate meeting room bookings

PA Support

• Manage executive calendars, appointments, and travel arrangements
• Prepare correspondence, reports, and presentations
• Conduct research and assist with meeting preparation
• Handle ad hoc personal tasks when required

Administrative Support & Coordination

• Manage filing, record-keeping, and expense reports
• Organise meetings and events, including logistics and catering
• Maintain confidentiality and professionalism at all times
• Support internal communications and employee engagement initiatives

What We’re Looking For

• Proven experience in office administration, receptionist, or PA roles
• Excellent organisational and multitasking skills
• Strong communication and interpersonal abilities
• Proficiency in MS Office and general office systems
• Professional, discreet, and adaptable approach
• Problem-solving mindset with attention to detail

What’s On Offer

• Competitive remuneration package
• A dynamic, fast-paced workplace where you’ll make a real impact