Office Administrator

S-RM; Cape Town; Hybrid; ZAR 200 000 - 300 000; Full time

Job summary

A global intelligence consultancy in Cape Town seeks an Office Administrator to manage facilities, support the Head of the South Africa office, and ensure Occupational Health and Safety compliance. Ideal candidates will have office administration experience, excellent English skills, and proficiency in MS Office. This role offers hybrid working and generous benefits including holiday, pension contributions, and health support.

Benefits

23 days holiday per year

Matching pension contribution up to 7%

Hybrid working and flexible hours

Parental leave benefits

Medical Aid and Gap Cover Policy

Qualifications

• Previous experience in office and facilities administration.
• Fluency with MS Office suite.
• Experience providing executive assistance.

Responsibilities

• Oversee office facilities management.
• Provide executive assistance to the Head of the South Africa office.
• Lead all office OHS activities.

Skills

Office administration

Verbal and written English skills

MS Office proficiency

Team collaboration

Attention to detail

Education

Experience in office administration

OHS experience or certifications

Salesforce experience

Job description

OFFICE ADMINISTRATOR

S-RM is a global intelligence and cyber security consultancy. Since 2005 we’ve helped companies, governments and private individuals solve some of their most complex challenges.

WHO ARE WE

We’re committed to developing bright, curious and enthusiastic people who want to think critically, solve complex problems and achieve success. We also know that work isn’t everything – it’s about the lives and careers we help build. We’re immensely proud of this culture and invest in our people’s wellbeing, learning and ideas every day. At S‑RM you will have the option to join one of our five employee network groups and our Corporate Social Responsibility committee, which demonstrate our values.

THE ROLE

The Office Administrator is responsible for all aspects of facilities management for the Cape Town office, infrastructure management and Occupational Health and Safety (OHS). They will also provide executive assistance to the Head of the South Africa office and take on finance‑related responsibilities relevant to the Cape Town office.

Facilities and office space management

• Oversee and manage all aspects of office facilities to ensure continued quality of service;
• Oversee and manage all aspects of office space and communal areas to ensure functionality and cleanliness;
• Manage and continuously review relationships with facilities providers, contractors and suppliers;
• Manage office infrastructure projects including office moves and renovations as required;
• In association with the HR manager conduct office induction and onboarding activities.

Building management

• Liaise with building management, letting agents and onsite contractors;
• Coordinate all maintenance and service activities of building appliances and physical structures.

Finance

• Process local purchase/supplier invoices on Salesforce;
• Process payments (with approvals) in the banking system related to invoices and expenses;
• Co‑ordinate use of the local expense management process through Salesforce;
• Manage and post movements of petty cash into Salesforce;
• Support group finance with the annual audit for the South Africa entity.

Administrative support

• Executive assistance for the Head of the South Africa office;
• Maintain office management facilities and OHS SharePoint folders;
• In association with the Operations Manager manage the office administration budget and contracts;
• Meet and greet duties as required.

Occupational Health and Safety (OHS)

• Lead on all office OHS activities;
• Responsible for OHS compliance and reporting;
• Maintain the Facilities Risk register ensuring risks are identified and resolved.

This role will be based in our Cape Town office and will be primarily office‑based with some limited flexibility available.

WHAT WE´RE LOOKING FOR

We think candidates with the following skills and experience are likely to succeed as an Office Administrator at S‑RM. We value candidates who are strong in a few areas and have interest and capabilities in others.

Previous experience and qualifications

• Previous experience in an office and facilities administration role in a comparable organisation;
• Excellent verbal and written English skills;
• Fluency with the MS Office suite of services;
• Any experience in the provision of executive assistance, Occupational Health and Safety experience (or certifications), or First Aid / Firefighting certifications would be highly beneficial;
• Any experience with Salesforce will be beneficial.

Key personal skills and attributes

• Strong ability to work collaboratively as part of a diverse team;
• Excellent planning and organisational skills;
• Excellent attention to detail.

Candidates must have permission to work in South Africa by the start of their employment.

OUR BENEFITS

We offer thoughtful, balanced rewards and support to help our people do their best work and live their lives outside it.

• 23 days holiday per year in addition to public holidays (1 day for every day of service up to a maximum of 28 days);
• Matching pension contribution up to 7% (up to a maximum of 14% combined) and financial education ;
• Hybrid working and flexible working hours.

Parental Support

• Fertility treatment leave 5 days of leave per cycle of treatment per year;
• Maternity leave 26 weeks of full pay followed by 13 weeks of half pay;
• Paternity leave 6 weeks of full pay.

Various Health and Medical Benefits

• Medical Aid and Gap Cover Policy (taxable benefit) for you and your family;
• Free access to the world‑famous mindfulness app Headspace;
• EAP programme for you and your immediate family.

THE APPLICATION PROCESS

To apply for this role please email your Resume and Cover Letter to this LinkedIn ad. The application process will include :

• A preliminary call which will be a chance for you to find out more about S‑RM and the role;
• One interview discussing the role and your capabilities skills;
• One interview discussing your previous experience, broader competencies and suitability for the role.

Application Period

This position will be advertised until the 23rd of November 2025. We intend to review applications and begin contacting candidates that will be progressing during the week of the 17th of November 2025.