National Administrative Assistant

Food and Agriculture Organization; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading international organization in Gauteng, Pretoria is seeking a National Administrative Assistant. This role involves managing the office, coordinating support services for meetings and events, and responding to sensitive correspondence. Candidates should have secondary education and three years of relevant office support experience, alongside proficiency in English. This position offers a critical opportunity to contribute to office operations and communications.

Qualifications

• Three years of relevant experience in office/management support work.
• Working knowledge (proficient - level C) of English.
• National of South Africa.

Responsibilities

• Screen requests for appointments and maintain supervisor's calendar.
• Respond to queries and correspondence, including sensitive matters.
• Coordinate office support services for meetings and events.
• Draft responses to various correspondence requiring technical familiarity.
• Maintain confidential communication related to the office.

Skills

Results Focus

Teamwork

Communication

Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Technical / Functional Skills

MS Office applications proficiency

Education

Secondary School Education

Tools

MS Office

Job description

Job title : National Administrative Assistant

Job Location : Gauteng, Pretoria

Deadline : November 14, 2025

Quick Recommended Links

• Jobs by Location
• Job by industries

Technical Focus

Administration. The incumbent will also work in collaboration with relevant Administration and Programmes units in the representation, including the resilience hub (REOSA). The incumbent will play a pivotal role in managing the office of the FAOR.

Tasks and responsibilities

• Screen requests for appointments with supervisor; maintain supervisor's calendar; confirm mutually convenient schedules and arrange appointments; receive visitors; place and screen telephone calls;
• Respond to queries and correspondence, including those of a sensitive, confidential, or technical nature.
• Coordinate office support services for meetings, trainings, seminars, committees, and special projects and events; attend meetings, prepare minutes, monitor follow‑up activities; make arrangements for formal editing, translation, etc., of documents and publications.
• Review, log, distribute, and process incoming mail and correspondence.
• Track and follow up on pending actions to ensure timely completion.
• Draft responses to a variety of correspondence and communications, requiring familiarity with technical terminology and detailed office procedures.
• Carry out quality control for outgoing documents, ensuring adherence to FAO style, format, grammar, punctuation, and overall consistency.
• Monitor the FAOZA email account and update the FAOR on daily content and messages.
• Create and maintain the work unit's filing and reference systems; review the efficiency of office procedures and make recommendations for improvements.
• Maintains confidentially on communication pertaining to the office of the Representative
• Maintains partnership database and contact details of key partners for the office
• Support communication workflow from the Office of the Representative to various unit in the Organization
• Perform other Administration duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Secondary School Education
• Three years of relevant experience in office / management support work
• Working knowledge (proficient - level C) of English.
• National of South Africa

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
• Technical / Functional Skills
• Very good knowledge of the MS Office applications, Internet and office technology equipmenta
• Administrative / Management jobs