Nam 17008 - Payroll Administrator – Sandton

Professional Career Services; Johannesburg; On-site; ZAR 180 000 - 240 000; Full time

Job summary

A property company is seeking an HR Administrator in Johannesburg to maintain employee files, assist with onboarding, and support the payroll team. The ideal candidate should have an HR Diploma, a Payroll Certificate, and advanced skills in Excel and Payroll Software. Attention to detail and strong communication skills are essential for this role.

Responsibilities

• Maintain and update employee files (both digital and hard copy) accurately.
• Create staff files for new employees after onboarding.
• Checking and verifying the new employee documents received by HR Consultant.
• Ensure that all new employee files have the relevant documents for payroll processing.
• Confirm that new employees have terminated their previous medical aid plan.
• Filing and scanning of new employee documents.
• Prepare new staff onboarding documents.
• Order and prepare a new uniform for the new employees.
• Prepare leave spreadsheet for support staff from sick notes and leave forms.
• Reconcile the leave report with the no clock report.
• Follow up on no clocks and reasons.
• Verify invoices from recruitment agencies for signing off.
• Assist with leave recons.
• Collate Medical aid forms for amendments and additions of dependents.
• Assist with the provident fund schedule for payroll input.
• Ad-hoc admin duties and tasks to assist and support the payroll team.
• Assist in maintaining Metro file boxes.
• Assist with extracting clock reports for late clocks.
• Assist with drawing up leave schedules and recons.

Skills

Advanced Excel and Payroll Software

Strong verbal and written communication

Attention to detail

Accurate calculations and data input

Education

HR Diploma or Degree

Payroll Certificate

Job description

Employer Description

Property Company

Job Description

• Maintain and update employee files (both digital and hard copy) accurately.
• Create staff files for new employees after onboarding.
• Checking and verifying the new employee documents received by HR Consultant.
• Ensure that all new employee files have the relevant documents for payroll processing and ensure documents meet compliance requirements.
• Confirm that new employees have terminated their previous medical aid plan before adding them to new medical aid.
• Filing and scanning of new employee documents.
• Prepare new staff onboarding documents.
• Order and prepare a new uniform for the new employees.
• Prepare leave spreadsheet for support staff from sick notes and leave forms.
• Reconcile the leave report with the no clock report.
• Follow up on no clocks and reasons.
• Verify invoices from recruitment agencies for signing off by the Senior Payroll Officer.
• Assist with leave recons.
• Collate Medical aid forms for amendments and additions of dependents.
• Assist with the provident fund schedule for payroll input.
• Ad-hoc admin duties and tasks to assist and support the payroll team.
• Assist in maintaining Metro file boxes.
• Assist with extracting clock reports for late clocks.
• Assist with drawing up leave schedules and recons to emails.

Qualifications

• HR Diploma or Degree
• Payroll Certificate

Skills

• Advanced Excel and Payroll Software
• Strong verbal and written communication
• Attention to detail
• Accurate calculations and data input