Mid Resource Coordinator

Publicis Groupe; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading advertising agency in Cape Town is looking for a Mid Resource Coordinator to manage workflow and resources in creative operations. You will coordinate resources across campaigns, maintain project timelines, and liaise with creative teams. Ideal candidates will have 2–4 years of relevant experience and strong organizational skills. This position provides an opportunity to thrive in a dynamic work environment while supporting creative tasks.

Qualifications

• 2–4 years of experience in resource coordination or project support, preferably in an agency.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.

Responsibilities

• Coordinate and schedule creative resources across multiple campaigns.
• Maintain up-to-date resource calendars and project timelines.
• Liaise between creative and production teams to ensure alignment.

Skills

Organizational skills

Multitasking skills

Communication skills

Interpersonal abilities

Familiarity with project management tools

Solutions-focused mindset

Experience with creative teams

Job description

Job title : Mid Resource Coordinator

Job Location : Western Cape, Cape Town

Deadline : November 09, 2025

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Role Overview

We’re looking for a highly organized and proactive Advertising Resource Coordinator to support the smooth running of creative operations at LePub Cape Town. You’ll be the go-to person for managing workflow, tracking resources, and ensuring the right people are on the right projects at the right time. If you thrive in a fast-paced, deadline-driven environment and love keeping creative chaos in check - this role is for you.

Key Responsibilities

• Coordinate and schedule creative resources across multiple campaigns and clients
• Maintain up-to-date resource calendars and project timelines
• Liaise between creative, production, and account teams to ensure alignmentMonitor workloads and flag capacity issues or bottlenecks
• Support the Operations Manager with traffic management and reporting
• Assist in onboarding freelancers and managing vendor relationships
• Track time allocations and ensure accurate reporting for billing and forecasting
• Help implement and optimize workflow tools and processes

Qualifications

• 2–4 years of experience in a resource coordination, traffic, or project support role (preferably in an agency environment)
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Familiarity with project management tools
• A calm, solutions-focused mindset under pressure
• A passion for creative work and a knack for keeping things moving
• Experience working with creative teams (copywriters, designers, producers)
• Understanding of advertising production timelines and deliverables
• A love of spreadsheets, schedules, and smooth operations
• Administrative / Management jobs