Mid Advertising Resource Coordinator

Publicis Groupe Africa Pty Ltd; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading marketing agency in Cape Town seeks an Advertising Resource Coordinator to streamline creative operations. The role involves coordinating resources, managing workflows, and ensuring support across campaigns. Ideal candidates should have 2–4 years in a similar role, excellent organizational skills, and familiarity with project management tools. Join a dynamic team in a fast-paced environment.

Qualifications

• 2–4 years of experience in a resource coordination, traffic, or project support role, preferably in an agency.
• Strong organizational and multitasking skills are essential.
• Excellent communication and interpersonal abilities required.

Responsibilities

• Coordinate and schedule creative resources across multiple campaigns and clients.
• Maintain up-to-date resource calendars and project timelines.
• Liaise between creative, production, and account teams to ensure alignment.

Skills

Organizational skills

Multitasking

Communication

Interpersonal skills

Tools

Project management tools

Job description

Department: Operations / Creative Services Reports to: Operations Manager

Role Overview: We’re looking for a highly organised and proactive Advertising Resource Coordinator to support the smooth running of creative operations at LePub Cape Town. You’ll be the go-to person for managing workflow, tracking resources, and ensuring the right people are on the right projects at the right time. If you thrive in a fast-paced, deadline-driven environment and love keeping creative chaos in check - this role is for you.

Key Responsibilities

• Coordinate and schedule creative resources across multiple campaigns and clients
• Maintain up-to-date resource calendars and project timelines
• Liaise between creative, production, and account teams to ensure alignment
• Monitor workloads and flag capacity issues or bottlenecks
• Support the Operations Manager with traffic management and reporting
• Assist in onboarding freelancers and managing vendor relationships
• Track time allocations and ensure accurate reporting for billing and forecasting
• Help implement and optimize workflow tools and processes

Requirements

• 2–4 years of experience in a resource coordination, traffic, or project support role (preferably in an agency environment)
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Familiarity with project management tools
• A calm, solutions-focused mindset under pressure