Mid Advertising Resource Coordinator

Publicis Groupe; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading advertising agency in Cape Town is seeking an organized Advertising Resource Coordinator to manage workflow and resources across campaigns. You will liaise with teams, monitor workloads, and ensure timely project execution. Ideal candidates will have 2-4 years in resource coordination and strong organizational skills. This role is essential for maintaining smooth operations in a dynamic environment.

Qualifications

• 2–4 years of experience in a resource coordination, traffic, or project support role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Familiarity with project management tools.

Responsibilities

• Coordinate and schedule creative resources across multiple campaigns and clients.
• Maintain up-to-date resource calendars and project timelines.
• Liaise between creative, production, and account teams to ensure alignment.
• Monitor workloads and flag capacity issues or bottlenecks.
• Support the Operations Manager with traffic management and reporting.

Skills

Organizational skills

Multitasking

Communication

Interpersonal skills

Familiarity with project management tools

Job description

Department : Operations / Creative Services

Reports to : Operations Manager

Role Overview

We're looking for a highly organised and proactive Advertising Resource Coordinator to support the smooth running of creative operations at LePub Cape Town. You'll be the go-to person for managing workflow, tracking resources, and ensuring the right people are on the right projects at the right time. If you thrive in a fast-paced, deadline-driven environment and love keeping creative chaos in check - this role is for you.

Key Responsibilities

• Coordinate and schedule creative resources across multiple campaigns and clients.
• Maintain up-to-date resource calendars and project timelines.
• Liaise between creative, production, and account teams to ensure alignment.
• Monitor workloads and flag capacity issues or bottlenecks.
• Support the Operations Manager with traffic management and reporting.
• Assist in onboarding freelancers and managing vendor relationships.
• Track time allocations and ensure accurate reporting for billing and forecasting.
• Help implement and optimize workflow tools and processes.

Requirements

• 2–4 years of experience in a resource coordination, traffic, or project support role (preferably in an agency environment).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Familiarity with project management tools.
• A calm, solutions-focused mindset under pressure.