Medical Secretary & Surgical Coordinator - Cape Town CBD

iMedrecruit; Cape Town; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A medical staffing agency is seeking an experienced Medical Secretary & Surgical Coordinator in Cape Town. You will manage patient bookings, assist with medical reporting, and coordinate theatre procedures. The ideal candidate has at least 3 years of experience and strong communication skills. This role requires a Matric qualification and the ability to manage multiple tasks effectively. Working hours are Monday to Friday from 08h00 to 17h00.

Qualifications

• At least 3 years' experience in a similar medical receptionist position.
• Experience with medical billing is advantageous.
• Valid driver's license and own reliable transport.

Responsibilities

• Manage patient bookings and diary schedules.
• Assist with medical documentation and reporting.
• Coordinate theatre procedures and manage billing.

Skills

Strong interpersonal skills

Professional communication skills (verbal & written)

Ability to work under pressure

Attention to detail

Dependable & reliable

Organized

Education

Matric

Tools

MS Office

Medical software

Job description

Medical Secretary & Surgical Coordinator Cape Town CBD

Our client, a Plastic & Reconstructive Surgeon based in Cape Town CBD, is seeking to recruit an experienced medical secretary and surgical coordinator.

Duties and Responsibilities

• Diary management of patient bookings
• Obtain all patient information
• Assist with consultation notes and all medical reporting/documentation
• Assist with motivation letters where necessary
• Request, distribute and manage WCA/IOD documentation
• Accept payments for consultations per practice billing policy
• Coordinate theatre procedures (scheduling, authorisations, co-payments, assistants, anaesthetists, prosthesis etc)
• Confirm ICD10 codes and procedure codes
• Obtain and approve cost estimates
• Confirm payment was received prior to the procedure for Private Patients
• Confirm prosthesis was ordered and will be available to use during the procedure
• Submit billing to the medical billing company and confirm claim was done by the billing company
• Inform medical billing company of any payments received, and request statement be sent to patient to claim back from their medical aid/insurance
• Assist in resolving any queries from the billing company
• Diary management of training dates
• Invoice for training and confirm payment for training was received
• Do the calendar for the year (Book out holidays/ birthdays/ anniversaries)

Qualifications and Requirements

• Matric
• At least 3 years' experience in a similar medical receptionist position is essential
• Experience with medical billing will be advantageous
• Computer literate (MS Office)
• Experience with medical software will be advantageous
• Valid driver's license and own reliable transport (may occasionally be required to work at other locations)

Skills and attributes

• Strong interpersonal skills
• Professional communication skills (verbal & written)
• Ability to work under pressure
• Ability to work independently as well as within a team
• Attention to detail
• Organized
• Ability to multitask
• Dependable & reliable
• Punctual
• Well-presented and professional

Working hours

• Monday to Friday, 08h00 - 17h00
• Over time as needed for emergency situations
• Occasional Saturdays from 08h00 - 12h00 (with advanced notice)

Start Date

ASAP

Only candidates who meet all the minimum requirements stipulated in the advert, will be considered. If you do not hear from us within two weeks of your application, please consider your application as unsuccessful.