Medical Receptionist & PA

Miranda Forrester Spa & Beauty Placements; Cape Town; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A medical practice in Bloubergstrand is looking for a Medical Receptionist & Personal Assistant. This role involves managing patient communications, scheduling, and assisting the doctor with personal tasks. Candidates should be well-organized, reliable, and experienced in medical reception. The position is full-time and offers a salary range of R12,000 - R16,000 per month based on experience.

Qualifications

• Experience working in Medical Reception required.
• Personal Assistant experience is a bonus.
• Must have reliable transport and be based around Bloubergstrand.

Responsibilities

• Manage front desk functions efficiently.
• Coordinate patient communication and scheduling.
• Assist with personal tasks for the doctor.

Skills

Strong admin skills

Computer confident including Microsoft Office

Proficient in medical booking software

Highly presentable

Education

Certificate in Administration / Secretary / Business Administration

Tools

Microsoft Office

Health Access

Job description

MEDICAL RECEPTIONIST & PERSONAL ASSISTANT

BLOUBERGSTRAND, West Coast | Western-Cape (South Africa)

STARTING DATE: 01 January 2026

REPORTS to: Practice Manager / Doctor

EMPLOYEMENT TERMS: Full Time Employment

TRADING HOURS & SHIFTS

• Monday to Friday 08 : 00 - 17 : 00
• Saturday - based on operations / appointment only
• CLOSED Sundays & major public holidays

SALARY & COMPANY BENEFITS

• R12,000 - R16,000 per month (based on relevant experience)

MINIMUM REQUIREMENTS

• Certificate in Administration / Secretary / Business Administration
• Experience working in Medical Reception
• Personal Assistant Experience - BONUS
• Must be based around Bloubergstrand for ease of travel & flexibility - with your own, reliable transport
• Strong admin skills - meticulous
• Computer confident including Microsoft Office, WhatsApp & Social Media
• Proficient in medical booking software (Health Access)
• Highly presentable & professionally groomed
• Prior experience working in Plastic Surgery / Aesthetics or Dermatology - favourable
• The ability to multi-task in a high pressure environment, our front desk is extremely busy (phone rings, patient checking in / out, taking payments etc.)

SUMMARY OF DUTIES

• ADMINISTRATION / RECEPTION
• Filing
• Scheduling & updating online diary
• Patient communication (WhatsApp / Reminders / Birthday wishes / Marketing)
• Preparing patient files for next day
• Welcome patients
• General admin duties
• Prepare refreshments for reception / staff
• Collect patient where operationally required
• Update social media accounts (Facebook, Instagram, WhatsApp, etc.)

2. PERSONAL ASSISTANCE

• Prep Doctor room for day (open & close)
• Book flights & itinerary for Dr travels
• Coordinate training
• Liaise with reps & services providers
• Run errands

3. OTHER

• Assist in other departments where operationally required