Marketing Assistant

Broll Property Group; Pretoria; On-site; ZAR 180 000 - 240 000; Full time

Job summary

A well-known property management firm in Pretoria is looking for a Marketing Assistant to support the Regional Marketing Manager. Responsibilities include assisting with marketing strategies, managing tenant relations, reporting, and administrative tasks. Ideal candidates should have a Matric certificate, along with a marketing or PR diploma, and at least two years of relevant experience. Proficiency in communication and public relations is essential.

Qualifications

• Minimum two years experience in a marketing environment.
• Understanding of marketing, advertising, and public relations.
• Knowledge of sales and promotion techniques.

Responsibilities

• Assist with marketing strategy and implementation.
• Manage tenant and customer liaison.
• Draft monthly marketing reports.

Skills

Proficient communication skills

Analytical abilities

Public relations skills

Creative problem-solving

Education

Matric

Marketing or PR diploma/certificate

Secretarial certificate

Tools

Word processing applications

Spreadsheet applications

Job description

POSITION PURPOSE

The Marketing Assistant provides the Regional Marketing Manager with any support required in terms of Marketing, Exhibitions, Events and Advertising.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

1. Assumes responsibility for the following tasks regarding marketing:

• Assists with conceptualizing and implementing the marketing strategy for the Shopping Centres.
• Assist with implementing the brand strategy across all platforms.
• Assist with Tenant Liaison, customer Liaison and Public Relations.
• Drafting of contracts for Exhibitions, Events and Memorandums on behalf of the Marketing Manager.
• Documenting, Controlling and Monitoring gift card stock levels, any products or services that form part of an event / campaign.
• Monitoring local publications, social media, Tenant advertising and community opportunities.
• Drafting the monthly and ad hoc marketing reports and tenant communications.
• Assisting with the co-ordination of all Marketing campaigns, Events Advertising, Exhibitions and Facebook giveaways.
• Schedule and organise tenant meetings and marketing meetings.
• General support to the Marketing Manager.
• General support to Centre Management as required (adhoc reception duties when short staffed).

2. Assumes responsibility for the following tasks regarding Income and Expenses:

• Meet monthly and annual Income targets for Exhibitions, Signage and Pop Up Shops.
• Meet monthly and annual expense according to strategies and budgets.
• Maintain client database and contacting Promotional Companies.
• Sourcing and securing new exhibitors / advertisers.
• Providing exhibitor information to security and management.
• Relationship building with current exhibitors / advertisers.
• Contracts are prepared and fully authorised.
• Administration of Income and Debtors including paperwork trail and financial requirements with ISO standards.
• Administration of Expenses including suppliers, obtaining quotes, raising Purchase Orders, obtaining Invoices and Statements, submissions for payments to Finance.
• Weekly and monthly Income and Expense reports.
• Respond to sales requirements from existing and potential clients.

3. Assumes responsibility for related duties as required or assigned:

• Ensures that work area is clean, secure, and well maintained.
• Completes special projects as assigned.

PERFORMANCE MEASUREMENTS

1. Typing is accurate, neat, and promptly completed.
2. Telephone calls and visitors are courteously received.
3. Client and management inquiries are attended.
4. Good Business relations exist with Clients.
5. A professional image is projected and maintained.
6. Documents and reports are accurately produced and up-to-date.
7. Files are well-maintained.
8. Good communication and coordination exist with area personnel and with management.
9. Assistance is provided as needed.
10. Management is appropriately informed.
11. Assistance to all Marketing requirements for the Shopping Centre's and the Marketing Manager.
12. Income targets are monitored and strategies to improve and meet targets.
13. Administration and Financial requirements adhered to.
14. Marketing expenses are in line with campaigns and budgets.

EDUCATION / CERTIFICATION

Matric. A marketing or PR diploma or certificate preferred. Secretarial certificate REQUIRED.

KNOWLEDGE

Understanding of marketing, advertising, public relations, media. Understanding of sales and promotion techniques.

Knowledge of word processing and spreadsheet applications.

EXPERIENCE REQUIRED

Minimum two years experience in a marketing environment.

SKILLS / ABILITIES

• Proficient communication and typing skills.
• Able to perform dictation and transcription tasks.
• Good interpersonal and public relations skills.
• Analytical, creative, and problem‑solving abilities.
• Able to use graphic art tools and supplies.