Manager (P8): Facilities Maintenance

Sol Plaatje University; Noord-Kaap; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A higher education institution in South Africa seeks a Facilities Manager to support the Senior Manager of Facilities. The role involves managing maintenance and refurbishment projects, overseeing landscape services, and ensuring compliance with safety and health regulations. Candidates should have a Bachelor's Degree in Built Environment and 5 years of managerial experience. The position offers a competitive salary and the opportunity to contribute to a dynamic work environment.

Qualifications

• 5 years' proven managerial experience in Facilities or Building maintenance.
• Experience in a higher education setting would be an advantage.
• Additional proven experience in Project management or Construction Management.

Responsibilities

• Manage all maintenance-related activities at the university.
• Oversee the approved SPU maintenance plan.
• Manage landscaping service providers and SLAs.
• Develop and implement a quality assurance system.
• Provide input into policy development and review.

Skills

Managerial experience

MS Office suite

Project management

CAD

Computerised Maintenance Management System (CMMS)

Education

Bachelor's Degree in Built Environment

Job description

Purpose

Actively supports the Senior Manager of Facilities in meeting the strategic objectives and goals of the Facilities and Services department through the management of maintenance, minor refurbishment projects and landscape services.

Minimum Requirements

• Bachelor's Degree: in Built Environment
• With 5 years' proven managerial experience in Facilities or Building maintenance.
• (MS Office suite, MS Projects, CAD, Computerised Maintenance Management System (CMMS) and BMS management.

Recommendations

• Experience in a higher education setting would be an advantage.
• Additional proven experience in Project management, Construction Management or Quantity Surveying.

Duties and Responsibilities

Operations Management – Maintenance

• Manage all maintenance-related activities at the university.
• Implement both planned and unplanned maintenance.
• Oversee the approved SPU maintenance plan.
• Manage service providers and service level agreements (SLAs).
• Draft specifications or bills of quantities.
• Manage facility-related projects (e.g. office refurbishments).

Landscape Services

• Implement the approved shift system for landscape services.
• Manage landscaping service providers and SLAs.
• Draft specifications or bills of quantities.
• Implement and manage SPU landscape cleaning plans and schedules.
• Develop standard operating procedures (SOPs).
• Manage landscape-related projects.

Policy and Procedure Development

• Provide input into the development and review of policies and procedures for Facilities and Services.
• Ensure policies are aligned with SPU’s mission, vision, values, and strategic goals.
• Ensure documentation is submitted to the Registrar's Office.

Quality Assurance and Risk Management

• Promote innovation in facilities and general administration.
• Develop and implement a quality assurance system that meets internal and external standards.

Risk Management

• Identify risks within the Facilities portfolio.
• Develop and implement proactive risk management plans.
• Report regularly on risk-related matters.

Safety, Health, and Environmental (SHE) Management

• Ensure compliance with all SHE policies and procedures.
• Implement corrective actions where necessary.
• Ensure trained Health & Safety Reps are identified.
• Ensure emergency procedures are displayed.

Resource Management – Human Resources

• Manage Facilities staff, including allocation of workloads.
• Contribute to recruitment, induction, and performance management.
• Monitor staff performance and development (coaching, mentoring, training).
• Handle employment relations matters (grievances, discipline, conflict resolution).
• Maintain accurate and updated staff records.
• Ensure compliance with Employment Equity targets.

Resource Management – Budget and Finance

• Provide input into operational, staffing, and capital expenditure budgets.
• Manage expenses against approved budgets.
• Oversee asset management and procurement.
• Ensure procurement and payment processes follow SPU policy.

Enquiries can be made via email at [e-mail]

Assumption of duties: As mutually agreed to upon acceptance of the appointment. The University reserves the right not to make an appointment. This position may be subject to assessments.

Women and people with disabilities are encouraged to apply.

Note: Sol Plaatje University (SPU) is dedicated to meeting its Employment Equity targets.