Manager, Operations, Cape Town And Port Elizabeth

Ananzi; Cape Town; On-site; ZAR 600 000 - 800 000; Full time

Job summary

A leading property management company in South Africa seeks a Facilities Management professional to ensure safe and efficient working environments. The role involves coordinating invoices and vendor services while managing stock control and supporting the Building Management team. A degree in Construction/Project Management and 5-7 years of relevant experience are required. This is a fantastic opportunity to lead initiatives that enhance service efficiency.

Qualifications

• 5-7 years experience in Real Estate Management / Facilities Management.

Responsibilities

• Coordinate and expedite all invoices related to services provided by third-party vendors monthly.
• Control and upload invoices and supporting documents for approval.
• Maintain departmental files and performance matrix reviews.
• Manage stock control and support services for each building management team.
• Coordinate with relocation teams during office moves.
• Manage the consolidated supplier consumables process.
• Handle departmental employee claims and update staff information.
• Support the Building Management team with training and leave schedules.
• Create and manage purchasing carts, process invoices, and support payment requirements.
• Work closely with the Finance department to expedite payments.

Skills

Real Estate Management

Facilities Management

Process Improvement

Cost Reduction

Education

Degree in Construction and Physical Planning or Project Management

Job description

Job Overview : Business Segment : Group Functions.

Create and maintain safe, secure, attractive, and productive working environments that support the operational needs of all tenants in the managed portfolios.

Oversee the performance and delivery of the RES Commercial Facilities Management functions across South Africa, ensuring that FM goals and objectives are met according to established service standards, including soft services.

Drive service benchmarking, process improvement, cost reduction, and innovation initiatives.

Qualifications

A degree in Construction and Physical Planning or Project Management.

5-7 years experience in Real Estate Management / Facilities Management.

Key Responsibilities

Coordinate and expedite all invoices related to services provided by third-party vendors monthly.

Control and upload invoices and supporting documents via EchoSign for approval by Building or Operations Managers.

Maintain departmental files of all monthly performance matrix reviews and consumable orders with relevant documentation for managed buildings.

Manage stock control and support services for each building management team, including stationary supplies across the portfolio.

Coordinate with relocation teams during office moves, assisting in seating allocations and supervising move planning and execution.

Manage the consolidated supplier consumables process, including order loading and stock monitoring.

Handle departmental employee claims and update staff information regularly in the CDMS system.

Support the Building Management team with training and leave schedules.

Create and manage purchasing carts, process invoices with proper approvals, and support adhoc payment requirements across the portfolio.

Work closely with the Finance department to expedite payments as needed.