Manager : Office of the CEO

Agribusiness Development Agency; Pietermaritzburg; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A leading agribusiness agency in Pietermaritzburg is seeking a Manager for the Office of the CEO. The role involves managing the CEO's diary, providing administrative support, and ensuring effective communication with stakeholders. Candidates should have a Matric and relevant qualifications, along with 5+ years of experience supporting at an executive level. This position offers a dynamic working environment with the potential for growth.

Qualifications

• Must have completed Matric.
• Diploma in Administration or any relevant qualification.
• 5+ years’ experience supporting at the executive level.
• Knowledge of administrative and clerical procedures.
• Knowledge of English language rules and composition.
• Familiarity with processors and computer hardware/software.
• Understanding of business management principles.
• Knowledge of relevant legal prescripts.
• A valid driver’s licence.

Responsibilities

• Managing the diary of the Chief Executive Officer.
• Rendering administrative support to the Chief Executive Officer.
• Performing general office duties.
• Attending to routine office correspondence.
• Ensuring timely notification of meetings and notices.
• Dealing with telephone calls and office visitors.
• Communicating effectively with ADA stakeholders.
• Arranging meetings as directed.
• Liaising with Regional and District Offices.
• Screening messages and mail for the CEO.
• Preparing agendas and arrangements for meetings.
• Taking and typing minutes of all events.
• Making travel arrangements.
• Preparing power point presentations.
• Conducting research and preparing papers for executive committees.

Skills

Active Listening

Reading Comprehension

Time Management

Speaking

Writing

Critical Thinking

Active Learning

Coordination

Monitoring

Service Orientation

Education

Matric

Diploma in Administration or relevant qualification

Job description

Job title: Manager : Office of the CEO

Job Location: KwaZulu-Natal, Pietermaritzburg

Deadline: November 20, 2025

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Minimum requirements

• Must have completed Matric.
• Diploma in Administration or any relevant qualification
• 5+ years’ experience supporting at the executive level
• Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms and other office procedures and terminology
• Language: Knowledge of the structure and content of English Language including the meaning and spelling of words, rules composition and grammar
• Computer and Electronics: Knowledge of processors, electronic equipment and computer hardware and software, including application
• Administration and Management: Knowledge of business and management principles involved in strategic planning, resources allocation, human resources, leadership technique, production methods and coordination of people and resources
• Knowledge of relevant legal prescripts
• A valid driver’s licence.

Skills

• Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate and not interrupting at inappropriate times
• Reading Comprehension: Understanding written sentences and paragraphs in work related documents
• Time Management – Managing one’s own time and the time of others
• Speaking: Talking to others to convey information effectively
• Writing: Communication effectively in writing as appropriate for the needs of the audience
• Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
• Active Learning: Understanding the implications of new information for both current and future problem-solving and decision-making
• Coordination: Adjust actions in relation to others action
• Monitoring: Monitoring / Assessing performance of you, other individuals or organisations to make improvements or take corrective action
• Service Orientation: Actively looking for ways to help people

Key Responsibilities and Duties

• Managing the diary of Chief Executive Officer
• Rendering administrative support to the Chief Executive Officer
• Preforming general office duties such as ordering supplies, mandating records management systems and performing bookkeeping work
• Attending to routine office correspondence
• Ensuring that senior managers with the ADA are notified on time about meetings, news and notices
• Dealing with telephone calls and attending to office visitors
• Ensuring effective and efficient communication with ADA as well as the other stakeholders
• Arranging and organising meetings as directed by the Chief Executive Officer
• Liaising with all Regional Offices and District Offices on behalf of the Chief Executive Officer
• Screening messages and mail for the Chief Executive Officer
• Communicating with the service providers and stakeholders on behalf of the Chief Executive Officer
• Preparing agendas and making arrangements for Committee, Board and other meetings
• Taking and typing minutes and reports of all events
• Compiling, transcription and distributing minutes of meetingsFollow up on return dates
• Making travel arrangements
• Preparing power point presentation
• Reading and analysing incoming memos, submissions and reports in order to determine their significance and plan their distribution
• Opening, Sorting and distributing incoming correspondence, including faxes and email
• Filing & Retrieving Corporate documents, records and reports
• Conduct research, compile data and preparing papers for consideration and presentation by executive committees
• Supervising and training other clerical staff
• Interpreting administrative and operating policies and procedure for employees
• Adhoc duties required by the incumbents Supervisor

Closing date: 20 November 2025

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