Logistics Administrator

Level-Up; Mthatha; On-site; ZAR 300 000 - 500 000; Full time

Job summary

A logistics company in South Africa seeks a Logistics Coordinator to manage logistics-related administration and support daily operations. The ideal candidate will have over 5 years of experience in logistics or operations, strong organizational skills, and the ability to communicate professionally. Responsibilities include coordinating transport schedules, maintaining logistics records, and managing office administration. This role offers a dynamic working environment focused on operational efficiency.

Qualifications

• Minimum of 5 years experience in logistics coordination or operations administration.
• Experience in a fast-paced operational environment.
• Familiarity with logistics systems or dispatch software is beneficial.

Responsibilities

• Coordinate daily transport and delivery schedules.
• Support operational staff with scheduling and communication.
• Handle office filing and document management.
• Maintain professional communication with internal teams and suppliers.

Skills

Strong organisational and multitasking abilities

Good computer literacy, especially with Excel

Solid communication skills

High attention to detail

Education

Grade 12 (Matric)

Logistics or admin certificates

Job description

The Logistics Coordinator is responsible for managing logistics-related administration and supporting daily operational activities. The role ensures efficient coordination of transport, documentation, scheduling, and office administration to keep day-to-day operations running smoothly. This position requires a mature, organised individual with strong administrative capability and solid experience in logistics or operations support.

Key Responsibilities

Logistics Administration

• Coordinate daily transport and delivery schedules.
• Capture and maintain logistics records, trip sheets, load documentation, PODs, and mileage.
• Track fleet movements and ensure accurate, timely updates.
• Liaise with drivers, site supervisors, and operational teams to resolve logistical issues.
• Ensure compliance with company logistics procedures and documentation standards.

Operational Coordination

• Support operational staff with scheduling, dispatch planning, and communication.
• Follow up on deliveries, delays, and operational bottlenecks.
• Assist in monitoring vehicle availability, downtime, and maintenance schedules.
• Help maintain smooth workflow between logistics, operations, and administration.

General Office Administration

• Handle office filing, correspondence, scanning, printing, and document management.
• Manage data capturing and maintain spreadsheets, registers, and reports.
• Assist with stock control of office supplies and operational consumables.
• Provide day-to-day administrative support to the site manager and operations team.

Communication & Coordination

• Maintain professional communication with internal teams, drivers, customers, and suppliers.
• Ensure accurate relaying of operational updates.
• Record and elevate operational issues promptly where needed.

Required Skills & Competencies

• Strong organisational and multitasking abilities.
• Good computer literacy, especially with Excel, email, and basic data systems.
• Ability to work under pressure and handle multiple deadlines.
• Solid communication skills and professional telephone etiquette.
• High attention to detail and accuracy in documentation.
• Reliable, punctual, and consistent in routine tasks.

Experience Requirements

• Minimum 5 years experience in logistics coordination, transport admin, or general operations administration.
• Experience working in a fast-paced operational environment.
• Exposure to fleet coordination or dispatch processes is advantageous.
• Experience creating, maintaining, and filing operational documentation.

Qualifications

• Grade 12 (Matric) required.
• Logistics, transport, or admin certificates (advantageous).
• Familiarity with logistics systems or dispatch software is beneficial.