Logistics Administrator

Pedros; Durban; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A logistics company in Durban is seeking a Logistics Administrator to act as the primary liaison between the Distribution Centre and various stores. The role includes responsibilities such as managing invoices, facilitating trip planning, and ensuring effective communication of delivery updates. Candidates should have a Bachelor's degree in Logistics or related fields, along with proven experience in logistics administration and in-depth knowledge of supply chain processes. Strong organizational skills and proficiency in logistics software are essential.

Qualifications

• Bachelor's degree in Logistics, Supply Chain Management, Business Administration or a related field.
• Proven experience as a logistics administrator or similar role.
• In-depth knowledge of logistics and supply chain processes.

Responsibilities

• Serve as the primary liaison between the DC and stores for inquiries.
• Collect invoices from the Accounts Department.
• Reconcile printed invoices against delivery schedules.

Skills

Logistics knowledge

Supply chain management

Organisational skills

Time management

Education

Bachelor's degree in Logistics

Tools

Logistics software

Microsoft Office Suite

Job description

The logistics administrator serves as the primary liaison between the Distribution Centre (DC) and the various stores, ensuring the expeditious resolution of all inquiries and requests in strict accordance with the company's Standard Operating Procedures (SOPs).

Duties And Responsibilities

• Uphold Pedros People values and leadership principles, ensuring integration across the business and with new hires.
• Timely collection of invoices from the Accounts Department.
• Reconcile printed invoices against delivery schedule and B2B list for Finance.
• Manage Nightshift operations, batch pick slips, and double-check for accuracy.
• Facilitate trip planning, create tripsheets, allocate seals, batch driver packs, and meticulously deconstruct invoice packs. Check for stamps, signatures, and lug information, verify tripsheets, and reconcile previous day's invoices against the Invoice Handover Sheet.
• Capture customer orders/B2Bs on the sales order report and ensure timely submission.
• Monitor Store WhatsApp Groups for DC queries, promptly upscale for accurate feedback.
• Provide effective feedback on information, including Vehicle ETAs and Poultry Claim Feedback.
• Note and upscale store special requests, monitor seal pictures, and document empty lug counts. Perform relief supervisory and debrief duties as necessary.
• Manage data capture responsibilities, including Claim Tracker, Poultry Shortages Document, and A/O & E/O document updates.
• Handle administrative tasks, create ad-hoc tripsheets, file department documents, and assist with non-routine duties.
• Ensure effective communication practices by posting ETAs on store WhatsApp groups and notifying customers of delivery delays.

Requirements

• A bachelor's degree in Logistics, Supply Chain Management, Business Administration, or a related field.
• Proven work experience as a logistics administrator or in a similar role within a distribution centre.
• In-depth knowledge of logistics and supply chain processes, including transportation, inventory management, and order fulfilment.
• Proficient in using logistics and inventory management software, as well as standard office software (e.g., Microsoft Office Suite).
• Organisational and time management skills.