Legal Secretary Forensics

ENSafrica; South Africa; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A distinguished legal firm in South Africa seeks an energetic Legal Secretary for its Cape Town Forensics department. The successful candidate will provide essential administrative support, manage travel arrangements, and maintain effective filing systems. Candidates must have at least 5 years of experience, proficiency in Microsoft Office, and a strong attention to detail. Join a team focused on delivering high-quality service and client relations in a fast-paced environment. Competitive benefits and a collaborative workplace await.

Benefits

Competitive benefits

Qualifications

• 5+ years of experience in a secretarial role, preferably in a law firm.
• Excellent computer skills in Microsoft Office applications.
• Ability to understand client needs and communicate effectively.

Responsibilities

• Provide administrative support to the forensic team and HOD.
• Manage travel arrangements and scheduling for team members.
• Maintain efficient filing systems and databases.

Skills

Secretarial skills

Interpersonal communication

Organizational skills

Time management

Attention to detail

Education

Matric Certificate

Secretarial qualification/diploma

Experience in a law firm environment

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Elite system

Job description

A keyposition for an energetic and team-orientated Legal Secretary has become available in the CapeTown offices of ENS within the dynamic and high-performing Forensics department.

Responsibilities:

Handling general administrative and other supportive tasks on a day-to-day basis in support of principal and team to reduce the administrative burden on principal and team, including, but not limited to:

• Effective general office management and administrative support to the HODand other Forensic team members in alarge team.
• Mattermanagement, including matter opening and compliance with FICA and other firmpolicies.
• Time recording/Capturing time on Elite system.
• Effective,timely and accurate billing and invoice management.
• Debtormanagement.
• Creating and maintaining an efficient filing system.
• Handling mail, faxes, scanning, files and telefaxing.
• Effectively organising self and office,including management and scheduling of various team meetings, training eventsand other professional activities within the department.
• Handling, often at short notice, extensive travelarrangements as the forensic team travel extensively across the country as wellas internationally.
• Establishing and/or maintaining relationships with professionals, support staff and internal/external clients, and providing administrative assistance to all team members.
• Creating and maintaining efficient team databases(client contact lists, law firm contact lists and CRM, matter lists, reportabletransactions, etc.)
• Telephone duties: effective screening and problem resolution, scheduling and co-ordination of appointments, meetings and clientcontacts for the team.
• Handling of correspondence and emails.
• Diary management.
• Management of team member’s travel arrangements andmeeting scheduling.

Key Performance Areas:

• Managing all administrative aspects of the practice timely and accurately
• Preparation of accounts and debt management
  Providingpro-active support and assistance in respect of all aspects of the practice by becoming involved in team members’ practice management
• Providing effective verbal and written communication in addressing internal and external clients' requests and expectations
• Prioritising tasks when under pressure

Skills and Personal attributes:

• Sound secretarial skills with the ability to display initiative.
• Team player, professional, flexible and friendly, with a genuine interest in theactivities of the competition department and team members, i.e. a people’sperson.
• Possess highly developed interpersonal and communications skills, and a good telephone manner.
• Sense of confidentiality, urgency and the ability to work under pressure.
• High energy levels.
• To be proactive in offering assistance and follow ups.
• Prioritising tasks and making time to give priority to prioritised tasks when under pressure.
• A high standard of efficiency in handling tasks, dealing with people and creating general professionalatmosphere.
• Strong attention to detail / accuracy and good turn-around time for tasks.

Experience:

• Excellent computer skills in the following packages: Microsoft Word, Microsoft PowerPoint, Outlook, Excel, and Elite.
• Good working knowledge of the time recording, client accounts and billing system.

Qualifications:

• Matric Certificate
• Candidate should have at least 5 years’ experience in a secretarial role
• Previous experience working in a law firm environment (preferred)
• Secretarial qualification/diploma or other related qualification (preferred)
• The successful candidate mustdemonstrate the ability to understand the needs of clients and to communicate effectively with them, as well as to manage client relations. In addition, the candidate must beambitious, achievement-oriented, focused and able to work well and accurately underpressure in a deadline driven environment.

ENS is committed to transformation and achievingequity in its workplaces. Placement of a suitably qualified and skilledcandidate will therefore be made in line with our Employment Equity objectives.