Legal Attorney Cape Town City

Elite Recruitments; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A legal recruitment agency is seeking an experienced legal secretary to manage partners' diaries, handle legal document preparation, and ensure compliance with company policies. The ideal candidate will have at least 5 years of experience in a law firm, familiarity with administrative procedures, and proficiency in Microsoft Office. Competitive salary offered based on experience.

Qualifications

• Minimum of 5 years' experience as a legal secretary within a law firm.
• Experience in a Maritime Department is an advantage.
• Own transport essential.

Responsibilities

• Maintain Partner(s) diary and coordinate meetings.
• Filing and organizing documents.
• Assist in the preparation and processing of legal documents.
• Keep track of attorney time records and billing.
• Monthly invoicing in accordance with the firm's policies.

Skills

Document management

Client communication

Time management

Filing and organization

Ability to work under pressure

Education

Grade 12 (Matric)

Tools

Microsoft Office

Job description

Responsibilities

• Maintain Partner(s) and / or Professionals' diary including coordinating and liaising with relevant parties regarding meetings and preparing all documentation for appointments and travel.
• Filing, organizing, and maintaining documents.
• Opening and closing of legal files in accordance with the firm's policies and procedures.
• Organizing and maintaining legal files in accordance with the firm's policies and procedures.
• Assist in handling legal administration requirements.
• Assist in the preparation and processing of legal documents.
• Print all correspondence, pleadings, and documents and file them in physical / hard copy files.
• Ensure documents dispatched are accurate.
• Liaise with messenger / driver.
• General office administration and management.
• Dictation typing.
• Follow up with clients regarding payments and keep a log of all client contactpile and submit weekly outstanding reports (payments from clients and report to accounts department once a week).
• Ensure compliance with FICA.
• Complete time sheets and capture time on CMS / Adarant.
• Keep track of attorney time records and billing.
• Monthly invoicing in accordance with the firm's policies and procedures.

Qualifications

• Grade 12 (Matric).
• Minimum of 5 years' experience as a legal secretary within a law firm.
• Experience in a Maritime Department is an advantage.
• Familiarity with the following software packages: "Microsoft Office".
• Knowledge of basic numeracy and literacy skills.
• Knowledge of administrative and clerical procedures and systems.
• Knowledge of FICA.
• Own transport essential.
• Ability to work under pressure, and occasionally after hours.

Remuneration

Good market-related salary commensurate with experience.