Legal Assistant

Paymentology; Pretoria, Johannesburg; Hybrid; ZAR 300,000 - 400,000; Full time

Job summary

A global payments technology firm seeks a detail-oriented Legal Assistant to support the Legal team in Pretoria. Responsibilities include document management, coordinating meetings, and maintaining legal workflows. Ideal candidates should have minimum 3 years of experience, excellent organizational skills, and a basic understanding of legal documentation. This hybrid position allows for flexible work arrangements.

Qualifications

• Minimum 3 years’ experience in a legal assistant or similar role.
• Basic understanding of legal terminology and documentation.
• Previous experience in fintech or high-growth technology environments.

Responsibilities

• Manage the Legal team’s pipeline and administrative tasks.
• Format, proofread and prepare legal documents.
• Coordinate document execution and maintain records.

Skills

Excellent organisational skills

Attention to detail

Strong communication

Tech-savvy

Ability to manage multiple priorities

Education

Certificate, diploma or degree in Legal Studies

Tools

DocuSign

SharePoint

Job description

At Paymentology, we are redefining what’s possible in the payments space. As the first truly global issuer-processor, we give banks and fintechs the technology and talent to launch and manage Mastercard and Visa cards at scale - across more than 60 countries.

We’re looking for a detail-oriented, proactive and tech-savvy Legal Assistant / Legal Secretary who thrives on precision, structure and proactive support. This role is critical to keeping the Legal team organised, responsive and well-coordinated by managing internal workflows, documentation, team calendars and legal tools. If you thrive in high-trust, fast-moving environments, enjoy bringing structure to complex workstreams and are eager to contribute to a busy Legal team, we want to hear from you. This role will be at the heart of our global Legal team — keeping documentation clean, redlines crisp and workflows moving across time zones.

Please note this is a hybrid position for candidates based in Johannesburg, with 2 days per week in our Johannesburg office.

What you get to do

Key Responsibilities

• Monitor and manage the Legal team’s pipeline, ensuring tasks are triaged, assigned and tracked to resolution.
• Anticipate team needs and implement systems to prevent administrative bottlenecks or information loss.
• Track incoming legal requests from cross-functional teams, follow up as needed and maintain visibility on progress and bottlenecks.
• Format, proofread and prepare standard legal documents to a high standard.
• Coordinate document execution viaDocuSign, ensuring proper signatory routing, follow-up and archiving.
• Maintain digital records of signed contracts and legal documents in clearly structured repositories with consistent naming and access controls.
• Review and finalise redlines and mark-ups with high attention to formatting, consistency and version control.
• Maintain version histories and audit trails for all contracts and legal files.
• Meticulously review, clean and finalise redlines and mark-ups.
• Ensure accurate version control, tracked changes and alignment with team conventions.
• Ensure documents are client-ready, properly styled and free of formatting inconsistencies or metadata issues.
• Coordinating and minuting weekly team meetings and monthly meetings with other teams.
• Maintain team shared mailboxes and calendars.
• Send meeting invites, prepare agendas and track follow-ups or action items from team discussions.
• Assist in onboarding new team members with access to legal tools, calendars and shared resources.
• Serve as the first point of contact for troubleshooting Legal tools.
• Support the setup of new workflows, templates or folders under the direction of the Legal team leads.
• Coordinate access and permissions to legal document repositories to ensure confidentiality and efficiency.
• Handle sensitive legal and commercial documents with strict confidentiality and discretion.
• Identify recurring legal administration issues and propose improvements.

What you can look forward to

At Paymentology, it’s not just about building great payment technology, it’s about building a company where people feel they belong and their work matters. You’ll be part of a diverse, global team that’s genuinely committed to making a positive impact through what we do. Whether you’re working across time zones or getting involved in initiatives that support local communities, you’ll find real purpose in your work - and the freedom to grow in a supportive, forward-thinking environment.

What it takes to succeed

• Minimum 3 years’ experience in a legal assistant, legal secretary or legal ops support role.
• Excellent organisational skills, with the ability to manage multiple priorities across a distributed team.
• Comfortable working independently, yet collaborative in nature — someone who thrives on enabling others to move faster with confidence.
• Calm under pressure, with a flexible, service-minded approach to shifting priorities.
• Basic understanding of legal terminology, contracts and documentation.
• Strong attention to detail, particularly with written documents, versioning and formatting.
• Clear communicator, both written and verbal, with a proactive and collaborative working style.
• Tech-savvy with demonstrated experience especially using word, pipeline / project tools, DocuSign and SharePoint.
• Familiarity with legal team workflows in fintech, payments, or high-growth technology environments.
• Experience working with legal templates, contract repositories or intake pipelines.
• Prior exposure to sprint or agile-style team operations.

Education & Experience

• At least 3 years’ experience in a similar role with references.
• Additional secretarial or legal admin training preferred.
• Certificate, diploma or degree in Legal Studies, Paralegal Studies, Business Administration or a related field is advantageous.