Legal and Compliance Administrator

People Dimension; Pretoria; On-site; ZAR 300,000 - 500,000; Full time

Job summary

A leading compliance firm in South Africa is seeking a Legal Operations Manager to oversee legal administrative functions and support compliance and risk initiatives. The ideal candidate will have a Bachelor’s degree in Law or related fields and 3–5 years of relevant experience. Responsibilities include managing case files, drafting agreements, maintaining compliance registers, and assisting with litigation coordination. Strong organizational skills and proficiency in Microsoft 365 are essential for this role.

Qualifications

• 3–5 years of experience in legal or compliance administration.
• Experience in the Commercial Property Sector or regulated environment.
• Exposure to contract management and risk frameworks.

Responsibilities

• Manage day-to-day legal administrative functions.
• Support legal collections processes and debtor tracking.
• Assist with litigation case management.
• Draft, review, and maintain legal agreements.
• Maintain compliance registers and support audits.
• Assist in updating risk registers.

Skills

Strong understanding of legal terminology

Excellent organizational skills

Proficiency in Microsoft 365

High attention to detail

Clear communication skills

Collaborative mindset

Education

Bachelor’s degree or diploma in Law, Compliance, or Risk Management

Tools

Microsoft Word

Microsoft Excel

SharePoint

Teams

Job description

Duties & Responsibilities

Legal Operations

• Manage day-to-day legal administrative functions, including maintaining case files, document repositories, and correspondence with attorneys and advocates.
• Support legal collections processes and debtor tracking.
• Assist with litigation case management — following up with attorneys, tracking deadlines, and ensuring all required documentation is available and updated.
• Liaise with external counsel for legal opinions and contract reviews.

Contract Management & Drafting

• Draft, review, and maintain legal agreements, including:
• Lease and service level agreements (SLAs)
• Non-Disclosure Agreements (NDAs)
• Shareholder, co-ownership, and partnership agreements
• Financial and loan agreements
• Ensure all documents comply with PHG policies, legal standards, and version-control procedures.
• Track contract lifecycles — renewals, expirations, and obligations.

Compliance & Governance Support

• Maintain compliance registers, including statutory filings, license renewals, and risk control logs.
• Support internal and external audits by collating evidence and managing compliance checklists.
• Monitor adherence to FICA, POPI, health and safety, PPRA and other regulatory frameworks.
• Coordinate with HR and Finance to ensure compliance across business units.
• Prepare and maintain compliance dashboards and reports.

Risk and Policy Administration

• Assist in updating risk registers and tracking mitigation actions.
• Support the development and rollout of new compliance policies, procedures, and awareness programs.
• Contribute to periodic reviews of internal controls and standard operating procedures.

Systems & Reporting

• Operate and maintain legal and compliance tracking systems (e.g., contract databases, policy repositories, audit tracking tools).
• Generate regular management reports for the Risk & Compliance Officer and Board Committees.
• Ensure proper version control and record retention aligned with PHG’s GRC framework.

General and Delegated Support

• Assist the Risk & Compliance Officer with any and all tasks or projects within the legal, risk, and compliance portfolio, ensuring timely follow-up and accurate execution.
• Support cross-departmental coordination to embed compliance awareness across Finance, HR, Operations, and Projects.
• Undertake additional duties as delegated by the Risk & Compliance Officer or senior management to ensure continuity and effectiveness of PHG’s governance framework.

Desired Experience & Qualification

Skills and Competencies

• Strong understanding of legal terminology and document management practices.
• Excellent organizational and multi‑tasking ability.
• Proficiency in Microsoft 365 (Word, Excel, SharePoint, Teams) and experience with compliance or case‑management tools.
• High attention to detail and data accuracy.
• Ability to manage confidential information with integrity.
• Clear written and verbal communication skills across all levels of the business.
• Collaborative mindset — able to work across Finance, HR, and Operations teams.

Qualifications and Experience

• Bachelor’s degree or diploma in Law, Compliance, Risk Management, or related field
• 3–5 years of experience in legal or compliance administration, ideally within the Commercial Property Sector or a corporate or regulated environment.
• Exposure to contract management, compliance monitoring, and risk frameworks.
• Experience supporting litigation or external counsel coordination (advantageous)