Legal Administrator / Paralegal

HR Genie; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading legal service provider is seeking a Legal Administrative Assistant to support their South African Legal team. The successful candidate will manage legal compliance matters, prepare documents, and serve as an intermediary for legal services. Key qualifications include a legal qualification and 3-5 years of experience in a legal environment. Strong organizational skills and proficiency in MS Office are essential. This role is based in Durban, KwaZulu-Natal.

Qualifications

• 3-5 years of experience as a paralegal or legal assistant.
• Understanding of commercial contracts and legal terminology.
• Experience in electronic file management systems preferred.

Responsibilities

• Provide legal administrative support to the team.
• Manage administration of legal and compliance matters.
• Prepare legal documents and manage the signature process.

Skills

Secretarial skills

Legal research

Project management

Electronic file management

Advanced MS Office skills

Verbal and written proficiency in English

Administrative skills

Education

Secretarial, paralegal, or legal qualification

Tools

MS Office Suite

Adobe Acrobat

Job description

SUMMARY :

To deliver efficient and effective administrative support to the South African Legal team

POSITION INFO: Purpose of the role

To deliver efficient and effective administrative support to the South African Legal team in the delivery of legal services across the South African business, whilst acting as an intermediary between the South African Legal team and internal / external contacts.

Key Responsibilities

GENERAL

• To provide paralegal and legal administrative support to the South African Legal Team;
• Manage administration of legal, company secretarial, and compliance matters from inception to resolution while applying sound discretion as to when escalation to South African CoSec Legal Counsel or similar as is necessary and in line with Group Legal SOP;
• Communicating with internal clients and assisting South African CoSec and Legal Counsel or similar in the administration of legal matters;
• To undertake substantive legal work, as appropriate, such as preparation of first drafts & first legal review of standard agreements for South African CoSec & Legal Counsel or similar;
• Preparing and disseminating standard form documents (CDA's, Addenda, Service Level Agreement) for use by the business and negotiating comments from third parties under the supervision of South African CoSec and Legal Counsel or similar;
• Preparing correspondence, meeting minutes, agenda, draft advice and compliance reports under the supervision of CoSec South African Legal Counsel in line with TH Agreed Guidelines for Legal Agreements;
• Preparing agreement summaries and managing the signature process through the different South African structures and uploading onto the central contracts repository;
• Collating, updating, and submitting reports to the South African Company Secretary as and when required under the supervision of South African CoSec and Legal Counsel.
• Proactively discern the priority of tasks and focus on high-priority tasks first.

LEGAL SYSTEMS & PROCESSES

• Oversee usage of Legal digital systems (LMM, Contracts Manager, and Entity Manager) by the legal function and business units in South Africa.
• Assist CoSec & Legal Counsel (South Africa) with the implementation of the Group Legal SOP and Contracting Guideline in South Africa.
• Test software systems and become a super-user to assist with:
  • o training of business and the South African Legal Team;
  • o troubleshoot problems and expedite solutions;
  • o provide internal and external customer service & support;
  • o collaborate with the South African Legal team & business to identify best practices and continuous improvement on software
• Contribute to the development of South African precedents, templates, clause banks, and legal opinion registers to facilitate the use thereof.
• Liaise with business and external service provider for collection and migration of data on adopted digital systems;

ADMINISTRATION OF CANE SUPPLY CONTRACTS

• Initial drafting of Cane Supply & Agric Ops related commercial agreements
• Facilitating agreement approval in line with the Approvals Framework
• Tracking / tracing agreements from draft through to final signature
• Agreement filing & administration
• Agreement database management
• Liaising with Group Legal with respect to maintaining relevant agreement precedents
• Liaising with external conveyancing attorneys as it relates to notarial conditions registered in favor of THL on third-party owned land (NDRs, consent to sale, transfers, subdivisions, etc.)

CONTINUOUS LEGAL DEVELOPMENT

• Update job knowledge by participating in educational opportunities and reading professional publications.
• Accomplish functional Goals and Scorecard by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Qualifications, Experience & Competencies

• Secretarial, paralegal, or legal qualification
• 3-5 years of experience working as a paralegal or legal assistant in a corporate / commercial law firm or in-house legal department;
• Understanding of commercial contracts and legal terminology;
• Experience in electronic file management and contracts repository systems would be an advantage
• Advanced PC literacy on all MS Office Suite, Adobe Acrobat;
• Verbal and written proficiency in the English language.
• Project management & methodical implementation skills;
• Administrative and organizational skills;
• Electronic database management;
• Experience producing and handling electronic file formats, including creating electronic files from data extraction;
• Minimum typing speed of 75 wpm;
• Direction : Build shared strategy, principles and standards for Legal throughout the South African business unit ;
• Alignment : Partner with South African businesses and counterparts to support decision-making through effective legal risk mitigation
• Commitment : Display integrity, rigour, and independ