Leasing Administrator

West Coast Personnel; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A property management company in Cape Town is seeking a Leasing Administrator to support new and existing tenants across its portfolio. The ideal candidate will have experience in retail or commercial leasing, be fluent in English and Afrikaans, and proficient in Microsoft Office. This role involves tenant engagement, lease management, and operational support. Competitive benefits and a dynamic work environment are offered.

Qualifications

• Proven experience in retail/commercial leasing (non-negotiable).
• Fluent in English & Afrikaans (spoken and written).
• Proficient in Microsoft Outlook, Word, and Excel.

Responsibilities

• Source and engage with potential tenants and agents.
• Support tenant retention and handle lease renewals or terminations.
• Monitor cleaning and security staff performance and resolve issues.

Skills

Retail leasing experience

Communication skills (English & Afrikaans)

Proficiency in Microsoft Outlook

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Tools

MRI Property Software

Job description

Overview

Join a dynamic team as a Leasing Administrator, where you\u2019ll play a key role in supporting new and existing tenants across the retail and commercial property portfolio.

Location: Century City, Cape Town

Responsibilities

New Tenants

• Source and engage with potential tenants and agents.
• Send cost sheets, arrange viewings, and share vacancy schedules.
• Load lease agreements on MDA and perform TPN checks.
• Draft and follow up on offers to lease and final lease agreements.
• Maintain professional communication throughout the leasing process.

Existing Tenants

• Support tenant retention and handle lease renewals or terminations.
• Manage tenant communication, including bulk emails and complaints.
• Follow up on outstanding rentals and coordinate move-ins / move-outs.
• Liaise with maintenance for unit readiness and post-inspection repairs.
• Handle signage, building access, fibre setups, and general queries.
• Building & Operational Support
• Monitor cleaning and security staff performance and resolve issues.
• Conduct site visits for recurring complaints.
• Coordinate tenant-related projects and alterations with contractors.
• Prepare rent rolls and log service requests with city utilities.

Qualifications

Requirements

• Proven experience in retail / commercial leasing (non-negotiable).
• Fluent in English & Afrikaans (spoken and written).
• Proficient in Microsoft Outlook, Word, and Excel.
• Experience with MRI Property Software or similar platforms.

Note: Application Process :