Lease Administrator - Retail

Pro Select Consulting; Durban; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A retail property management firm in Durban is seeking a detail-oriented Lease Administrator. The role involves managing lease agreements, tracking critical dates, and liaising with various departments to ensure compliance. Candidates should have Grade 12 and previous experience in lease administration. Good communication skills are essential for this position.

Qualifications

• Previous experience in Lease & Account administration in the property or retail environment.
• Good verbal and written communication skills.

Responsibilities

• Maintain and update lease data in the lease management system.
• Monitor critical dates and ensure compliance with lease terms.
• Prepare lease abstracts and summaries for internal stakeholders.
• Ensure timely processing of rent, utilities, and other lease-related expenses.
• Liaise with landlords, tenants, legal, and finance departments.
• Assist with the preparation and review of lease agreements.
• Support internal audits and reporting requirements.
• Maintain electronic and physical lease files.
• Track store openings, closings, and relocations.

Skills

Detail-oriented

Proactive

Good communication skills

Education

Grade 12

Job description

About the job Lease Administrator - Retail

PURPOSE OF ROLE:

We are seeking a detail-oriented and proactive Lease Administrator to join our clients retail property team. This role is responsible for the accurate administration, coordination, and tracking of lease agreements across their retail portfolio. The ideal candidate will have experience in lease documentation, critical date tracking, and a good understanding of commercial lease terms.

KEY RESPONSIBILITIES

• Maintain and update lease data in the lease management system (e.g., new leases, renewals, expirations, rent changes).
• Monitor critical dates (renewals, expirations, rent escalations, etc.) and ensure compliance with lease terms.
• Prepare lease abstracts and summaries for internal stakeholders.
• Ensure timely processing of rent, utilities, and other lease-related expenses.
• Liaise with landlords, tenants, legal, and finance departments to resolve discrepancies and manage lease obligations.
• Assist with the preparation and review of lease agreements, amendments, and other legal documents.
• Support internal audits and reporting requirements related to leases and occupancy costs.
• Maintain electronic and physical lease files, ensuring they are organized and up to date.
• Track store openings, closings, relocations, and ensure all associated lease admin tasks are completed.

PERSONAL ATTRIBUTES AND QUALIFICATIONS

• Grade 12
• Previous experience in Lease & Account administration in the property or retail environment
• Good verbal and written communication skills