Lease Administrator

Redefine Properties; Sandton; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading property management firm in Gauteng is seeking a Lease Administrator to handle all lease documentation and ensure compliance with lease administration processes. The ideal candidate has at least 3 years of experience in the property sector, strong general administration skills, and proficiency in MS Office. This role requires attention to detail, effective communication skills, and the ability to manage lease data accurately. A Grade 12 certificate is essential, with additional lease administration qualifications preferred.

Qualifications

• 3 years’ work experience as a lease administrator in the property sector.
• Knowledge of administration processes is essential.

Responsibilities

• Draft and ensure leasing documents are correct and timely.
• Monitor discrepancies for deposits and bank guarantees.
• Correct lease data capturing errors for accuracy.

Skills

General administration skills

Advanced computer literacy in MS Office

Time Management Skills

Communication Skills

Education

Grade 12

Certificate in Lease administration or similar

Certificate in administration or similar

Tools

MDA property management system

Job description

Primary Purpose of the Job

Lease Administration plays an integral part in creating the basis of the legal relationship between Landlord, Tenant, and Stakeholders. Ensuring that all lease documentation related to leasing is drafted correctly, timeously and captured to the property management system.

Key Performance Areas (KPA’s)

• To ensure that the correct and approved lease templates are used to produce lease documents within the prescribed time frame.
• To draft leases using the property management system.
• To ensure timeous notifications to the role-players
• To monitor all variances for deposits and bank guarantees and ensure that any discrepancies are resolved.
• To ensure the quality of lease loading and accuracy of data for the lease authorisations review process.
• To record the reasons and update the unsigned lease fields on the property management system.
• To assist with the review of the leases received for building take-ons and capturing thereof where relevant.
• To load and keep up to date the letting statuses on the property management system.
• To correct lease data capturing errors to maintain accuracy and compliance.
• To do regular reconciliations between the building plans and the loading of units on the property management system and action unit area adjustments timeously.
• To ensure the information on the property management system agrees with the signed lease documents.
• To ensure all executed lease documents and supporting documentation are filed timeously.
• To adhere to the Lease Admin Procedures as per the approved process manual and related policies.

Job Specific Requirements

Job Knowledge

• Knowledge of the MDA property management system (desirable)
• Working knowledge of credit bureau checks (desirable)
• Working knowledge of customer relations management (desirable)
• Knowledge of administration processes (essential)
• Knowledge of document tracking (desirable)
• Working knowledge of financial accounting (desirable)Working knowledge of common and mercantile law (desirable)

Job Related Skills

• General administration skills (essential)
• Advanced computer literacy in MS Office (essential)
• Advanced computer literacy in MDA (desirable)
• Time Management Skills (essential)
• Communication Skills (essential)
• Conflict resolution Skills (desirable)

Job Experience

• 3 years’ work experience as a lease administrator in property sector (essential)

Education

• Grade 12 (essential)
• Certificate in Lease administration or similar (desirable)
• Certificate in administration or similar (desirable)

Essential

Competency Requirements

• Quality Orientation
• Results Driven
• Team working
• Systematic approach
• Communicating effectively
• Resilient
• Attention to detail

Desirable

• Reliability
• Fact Finding
• Customer Focus
• Business Awareness
• Using Initiative