Kearney, Executive Assistant - SAME

Kearney; Johannesburg; On-site; ZAR 350 000 - 450 000; Full time

Job summary

A consulting firm in Johannesburg is seeking an Executive Assistant to provide essential administrative support to senior leadership. The role requires strong organizational, communication, and analytical skills, alongside proficiency in MS Office. The ideal candidate must be proactive and have experience in managing sensitive information. The position offers a competitive remuneration package with comprehensive benefits.

Benefits

Generous retirement contributions

Comprehensive medical insurance

Structured learning and development opportunities

Qualifications

• Proven experience in administrative roles, preferably within professional services.
• Ability to manage sensitive information with discretion.
• Ability to take proactive action where appropriate.

Responsibilities

• Provide critical administrative support to Partners.
• Coordinate complex travel and logistics for Senior Leadership.
• Manage calendars and meeting agendas.
• Handle time and expense management and invoicing.
• Support business development and CRM management.

Skills

Strong communication in English

Analytical skills

Organizational skills

Time management skills

Interpersonal skills

Resourcefulness

Proficiency in MS Office

Education

College degree or equivalent experience

Job description

Overview

Kearney, Executive Assistant

About the job

AsanExecutiveAssistant(EA)youwillprovidecriticaladministrativesupporttothePrincipalandPartnersofthecompanyandundertakeadministrativefunctionstoensurethattheiroperational,project-basedandbusinessdevelopmentrequirementsarecarriedouteffectivelyandefficiently.

ReportingdirectlytotheEATeamLeader,youwillbegiventhefreedomtobeyourselfalongwithrecognitionforwhatyoubringtothetable,allowingyoumakearealimpactandbeatrueKearneyOriginal.

Responsibilities

• Partner / Principal support
• Arrangecomplextravel&logisticplans,oftenwithlastminutechangesforSeniorLeadership.
• Coordinatecalendars,appointments,meetingagendas,minutesforSeniorLeadership,inadditiontostrategicsupport,advice,forwardplanningtomaximizeproductivitygainsforSeniors.
• Timeandexpensemanagement,inadditiontohandlingpayments&invoicing,includingbutnotlimitedtodataentry,recharges,reconciliationsupport,reporting.
• ManageandsupportwithPartnerandPrincipalmarketingefforts,planning,administrativesupport,communications,datacollection.
• SupportasaprimarycontactforexternalandinternalstakeholdersfortheassignedPartnersandPrincipals,managingcorrespondence,emails,calls,approvals.
• Draftcommunications,reports,presentations,spreadsheets,asrequiredtosupporttheLeaders,projectsandotherinitiatives.
• SupportwithBusinessDevelopment;CRMmanagement,RFPcoordinationandsupport,L&Pmanagement,WIPcreation,trackingandmonitoringproactivelyforrelevantprojects,supportingwithcashcollectioninitiativepipeline,DSOsupportcoordinationwithrelevantdepartments.
• Monitorandsupport;newsfeeds,securityupdates,internalteamFacebookanddistributionlistsandotheradministrativeneedsforthepractice.
• Support&collaboratewithotherdepartmentsregardingperformancemanagementprocess,HRpolicies&procedures,Leaderleaveapplications,travel,BDandoperations,recruiting,financeandother.
• AssistwithonboardingofnewPartnersandPrincipalstothefirm,ensuringsmoothcommunicationsandintegration,inadditiontoknowledgeupdatesonprocedures.
• PrepareandmanageorganizedfilingsystemsonbehalfofthedepartmentandLeaders.

Project Support

• Prepareandproofreadpresentationstostandard.
• Supportpracticeareainitiatives,preparemeetingagendas,supportwithgeneraladministrativerequirements,organizeandmanagefilinganddatamanagementsystems.
• Supportwithresearchrequirementsfortheprojects,asrequired.
• Eventmanagementregardinginternalprojecteventsandorclientevents.

Firm Building Activities

• Understandingandkeepinguptodatewiththebusinessorganizationstructure,policies,goals,andobjectives,trainings
• Awarenessof(andparticipationwhereappropriate)officeevents,recruiting,alumnioutreach,socialandcharitableevents,trainings,coffee&connects / teachinsandotheractivities
• Support,onboardandmentoryournewjoinercolleagues,coordinatewithnewjoineronboardingandsupportwithBuddyprogrammeandlistenandlearns

Who you are

Afternearly100years,weknowthisbusinessisfundamentallyaboutmakingconnections—betweenfacts,figures,insights,strategies,tools,technologiesandaboveall,people.That’swhy,welookforproactive,positive,andflexibleindividualswhoarealwaysunapologeticallytheiruniqueselves.

We want to hear from you if you:

• Have a college degree or equivalent hands-on work experience, preferably professional services industry
• Have strong communication in English both oral and written. Arabic language would be advantageous but not essential
• Possessexceptionaltaskprioritization,abletoworkonowninitiative,abilitytohandlesensitiveinformationwithdiscretion
• Haveexcellentanalytical,administrative,organizationalandtimemanagementskills
• Haveoutstandinginterpersonalskills,abletointeracteffectivelyatalllevels
• Possesshighlevelsofinitiative,resourcefulness,andresponsiveness
• Haveabilitytoidentifyproblems,anticipateothers’needsandtakeproactiveactionwhereappropriate
• Havesoundjudgmentregardingdecisionmaking
• AreproficientinMSOfficeandothersoftwareandtoolswhichtherolerequires

What we can offer you

Everyday,ourpeopleworktobethedifferenceforourclients,ourcommunities,andourcolleagues.Helpingthemtomakeanimpact,theyaresustainedbyacompetitiveremunerationpackagepluscomprehensivebenefitsandperks,includingbutnotlimitedto :

• Generousretirement / pensionsavingscontributions
• Comprehensivemedicalinsuranceforemployeesandtheirfamilies
• Structuredandon-the-joblearninganddevelopmentopportunities
• Personalizedopportunitiestohelpyouchartauniquecareerjourneytopursueyourownpersonalandprofessionalgoals.

Learn more at.

Applynow. Submit your cover letter, CV (.doc or .pdf format only) via our website.

Equal employment opportunity and non-discrimination

Kearneypridesitselfonprovidingaculturewhereouremployeesbelongandthriveequally,whichmeansourpeoplefeelcomfort,confidence,andjoyastheydogreatthingsforourfirm,ourcolleagues,andourclients.That’swhyKearneyiscommittedtobuildingadiverseworkforceandinclusiveenvironment.Kearneyisanequalopportunityemployer;werecruit,hire,train,promote,develop,andprovideotherconditionsofemploymentwithoutregardtoaperson’sgenderidentityorexpression,sexualorientation,raceorethnicity,religion,age,nationalorigin,disability,maritalstatus,pregnancystatus,veteranstatus,geneticinformation,oranyotherdifferencesconsistentwithapplicablelaws.Thisincludesprovidingreasonableaccommodationfordisabilitiesorreligiousbeliefsandpractices.Weencourageeveryonetoapply,includingthosewhomaynotfeelhistoricallyrepresentedinconsulting.

Qualifications

Language Requirements

Arabic / English