Junior Quantity Surveyor & Project Admin Assistant

Broll Property Group Pty Ltd; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading property management firm in Sandton is seeking a Junior Quantity Surveyor & Project Admin Assistant. In this role, you will support project teams in managing costs, procurement, and documentation within a commercial environment. The ideal candidate will have a Diploma in Quantity Surveying and 0-2 years' experience. Key responsibilities include preparing cost estimates, maintaining project documentation, and assisting with procurement. A strong numerical ability and proficiency in Excel are essential for success.

Qualifications

• 0–2 years' experience in quantity surveying or construction preferred.
• Exposure to commercial interiors or fit-out projects advantageous.
• Ability to read architectural and engineering drawings.

Responsibilities

• Assist with preparation of cost estimates and budget breakdowns.
• Maintain project documentation, including contracts and drawings.
• Track project timelines and communicate effectively with teams.

Skills

Numerical and analytical ability

Organisational skills

Communication skills

Proficiency in Microsoft Excel

Education

Diploma or Degree in Quantity Surveying / Construction Management

Tools

Microsoft Excel

MS Office (Word, Outlook, PowerPoint)

Job description

Position Purpose

POSITION PURPOSE
Internal Developers (id.work) are 360 workplace strategists consisting of a team of multi-disciplinary consultants. ID’s combined knowledge from the real estate and built-environment provide their clients with data-led information to develop a future-proof workplace strategy - whether it be stay-vs-go, space optimisation, consolidation, or expansion. The team can manage workplace projects of any scale for both the commercial and retail sectors which include existing premises refurbishments, new fit-outs, and renovations throughout South Africa. ID deliver a total end-to-end business solution from inception to implementation.

Role Profile

Role Profile Junior Quantity Surveyor & Project Admin Assistant
Department: id.work
Reports to: General Manager / Quantity Surveyor / Cost Manager
Location: Sandton
Employment Type: Full-Time

1. Role Purpose

To support the entire project teams in managing project costs, procurement, documentation, and administration within a commercial design & build environment. The role combines entry-level quantity surveying responsibilities with structured project administration support to ensure projects are delivered on time, within budget, and in accordance with contractual requirements.

2. Key Responsibilities

• Quantity Surveying Support
  • Assist with preparation of cost estimates and budget breakdowns
  • Compile Bills of Quantities (BoQs) and cost schedules
  • Assist in preparing tender documentation and analysing subcontractor quotations
  • Conduct basic cost comparisons and value engineering exercises
  • Assist with interim valuations and payment certificates
  • Measure works on site and verify subcontractor claims
  • Track variations and maintain variation registers
  • Assist with final accounts preparation
  • Maintain accurate cost records and filing systems
• Procurement & Subcontractor Administration
  • Assist in obtaining subcontractor and supplier quotations
  • Issue purchase orders and track approvals
  • Maintain procurement schedules
  • Follow up on outstanding quotes and delivery timelines
  • Support subcontractor onboarding documentation
• Project Administration
  • Maintain project documentation (contracts, drawings, meeting minutes, cost reports)
  • Prepare and circulate meeting minutes
  • Assist in compiling project reports (financial & progress reports)
  • Track project timelines and key milestones
  • Coordinate communication between design team, site team and commercial team
  • Manage filing (digital and hard copy) in accordance with company standards
  • Assist with compiling O&M manuals and handover documentation
• Site & Commercial Coordination
  • Attend site meetings where required
  • Assist with site measurements and progress verification
  • Monitor budget vs actual spend
  • Support the team with cost control and risk tracking

3. Qualifications & Experience

Minimum Requirements:
Diploma or Degree in Quantity Surveying / Construction Management
0–2 years’ experience (internships or practical experience advantageous)
Exposure to commercial interiors or fit-out projects advantageous

4. Technical Skills

• Basic understanding of construction contracts and cost control principles
• Ability to read drawings (architectural, electrical, mechanical)
• Proficient in Microsoft Excel
• MS Office (Word, Outlook, PowerPoint)
• Experience with cost management software advantageous
• Understanding of commercial fit-out procurement processes advantageous

5. Competencies

• Strong numerical and analytical ability
• High attention to detail
• Strong organisational skills
• Ability to work under pressure in fast-paced project environments
• Good communication skills (written and verbal)
• Professional and proactive attitude
• Willingness to learn and grow within the commercial team

6. Key Performance Indicators (KPIs)

• Accuracy of cost tracking and documentation
• Timely preparation of reports and payment certificates
• Effective variation tracking
• Adherence to procurement timelines
• Quality and organisation of project documentation
• Support to project team resulting in reduced commercial risk

7. Career Progression

This role provides a development path toward:
• Quantity Surveyor
• Project Manager (with experience and further study)

8. General | Ongoing Additional Responsibilities

Additional responsibilities to ensure effective business processes and governance.

• Always maintain integrity of the company.
• Keep abreast of industry standards, best practices and trends to ensure delivery of top-quality projects to id.work’s clients.
• Comply with all legislative requirements, policies and procedures of the business and ensure that this is met by all individuals within the business.