Junior Property Administrator

Staff Unlimited Recruitment; Durban; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment agency in Durban is looking for a Property Administrator to provide essential administrative support to the property management team. Responsibilities include managing leases, maintaining records, handling tenant queries, processing payments, and ensuring compliance with health and safety standards. The ideal candidate has strong organizational skills, good communication, and is proficient in MS Office. A diploma in Property Management is advantageous. Join a dynamic team committed to excellent service delivery.

Qualifications

• Matric (Grade 12) required.
• A relevant diploma/certificate in Property Management or Administration is advantageous.
• 1–2 years' experience in property administration or real estate preferred.

Responsibilities

• Assist with the administration of leases, contracts, and property documentation.
• Maintain accurate tenant and landlord records.
• Handle tenant queries and complaints professionally.
• Support with rental collections and reconciling accounts.
• Process invoices and payments for services.
• Coordinate property inspections and maintenance schedules.
• Prepare correspondence and reports for management.
• Assist with compliance and health & safety requirements.

Skills

Strong administrative and organisational skills

Good written and verbal communication

Attention to detail and accuracy

Ability to multitask and prioritise workload effectively

Proficient in MS Office

Customer service oriented

Education

Matric (Grade 12)

Relevant diploma/certificate in Property Management or Administration

Tools

MS Office (Word, Excel, Outlook)

Property management software

Job description

To provide administrative and operational support to the property management team, ensuring the smooth running of property portfolios and excellent service delivery to tenants, landlords, and service providers.

Key Responsibilities

• Assist with the administration of leases, contracts, and property documentation.
• Maintain accurate tenant and landlord records, both electronic and physical.
• Handle tenant queries, complaints, and service requests in a professional manner.
• Support with rental collections, arrears follow-ups, and reconciling accounts.
• Process invoices and payments for utilities, contractors, and service providers.
• Coordinate property inspections, maintenance schedules, and repairs.
• Prepare correspondence, notices, and reports for management.
• Assist with compliance and health & safety requirements for properties.
• Provide general office and reception support when required.

Skills & Competencies

• Strong administrative and organisational skills.
• Good written and verbal communication.
• Attention to detail and accuracy.
• Ability to multitask and prioritise workload effectively.
• Proficient in MS Office (Word, Excel, Outlook); experience with property management software is an advantage.
• Customer service oriented with a professional, approachable manner.

Qualifications & Experience

• Matric (Grade 12) required.
• A relevant diploma/certificate in Property Management, Real Estate, or Administration (advantageous).
• 1–2 years’ experience in property administration, real estate, or general office administration (preferred but not essential).

Personal Attributes

• Reliable and trustworthy.
• Willingness to learn and grow within the property industry.
• Team player with a proactive approach.