Junior Procurement Clerk

Staff Solutions; Gqeberha; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A staffing and solutions company in Gqeberha is seeking an admin-oriented individual to manage stock control, procurement, and various administrative duties. Candidates should have strong communication skills and at least 2 years of relevant work experience. A Matric certificate is required, while other qualifications are advantageous. The role involves working independently and with a team in a busy environment.

Qualifications

• Minimum 2 years of experience in an admin-oriented position.
• Strong communication skills in English.
• Willingness to learn and work in a dynamic team.

Responsibilities

• Manage stock control and procurement processes.
• Ensure timely ordering and processing of stock.
• Maintain supplier relationships and manage returns.

Skills

Communication skills

Computer literacy (Excel, Word, Email)

Analytical skills

Problem-solving skills

Education

Grade 12 / Matric

Tertiary qualification

Job description

Key Responsibilities

Stock Control

• Ordering and processing of documentation of stock purchases.
• Issuing of stock and processing of journals.
• Monthly stock counts and variance analysis.
• Tracking of obsolete items, reorder quantities and optimal stock items and quantities.
• Managing of gas stock, including monthly cylinder reconciliation.
• Adding new stock items if required.

Procurement

• Placing of orders with suppliers.
• Following up on both outstanding orders and documentation required.
• Converting orders to purchase notes.
• Updating daily outstanding orders list.
• Receiving of items as per protocols.
• Management of purchases returns to suppliers.
• Following up on material certificates as required.
• Ongoing liaison with relevant parties regarding any delays in receipt of orders.
• Preparation and authorization of EFT payments for suppliers as required.

Ad hoc Duties

• Managing driver’s daily schedule.
• Reconciliation of outstanding items for larger suppliers if required.
• Ensuring supplier details are kept up to date.
• Other general administration duties if required (backup when other staff members are absent).
• Adhering to month-end calendar deadlines.

Minimum Requirements

• Grade 12 / Matric.
• Tertiary qualification advantageous, but not essential.
• At least 2 years’ work experience in an admin-orientated position.
• Experience in a similar role and environment beneficial, but not essential (training will be provided).
• Computer literacy essential – Excel, Word and Email.
• Code B driver’s license advantageous, but not essential.
• Strong communication skills in English (verbal and written), with the ability to communicate with management, supervisors, staff and suppliers.
• Willingness to learn and work with a dynamic team in a fast-paced environment.
• Accurate, methodical, and analytical.
• Must be able to work independently and as part of a team.
• Ability to multi-task and apply problem solving skills.